Xerox DocuShare 6.0 用户手册

Using the Email Agent

Scanning documents to collections and workspaces

DocuShare Email Agent User Guide

 2–9

If you have access to a multifunction device that supports scan to email, you can scan 
documents to DocuShare collections and workspaces. Before you can scan documents, 
you need the email address of your DocuShare server, which your DocuShare 
administrator can provide.

Note: Since the user interface for multifunction devices can vary, the following procedure 

provides general steps for scanning a document to DocuShare.

To scan a document:

1. Place a document in the document feeder.

2. Display the scan to email screen.

3. In the From: field, enter the email address of the sender. The email address you 

enter must be identical to an email address for a registered user on the 
DocuShare server. If there is no match, it may be rejected or a default owner 
name is assigned.

4. In the To: field, enter the enter the email address of the DocuShare server.

Example: docushareserver@emaildomain

Note: If the device supports templates, it is recommended that you create a template with 

the From: and To: fields specified.

5. Optionally, in the Subject: field, enclose within angle brackets the word TO: or 

Upload: and the object handle or email alias.

Example: Program Update <TO: Collection-45, TeamWorkspace>

6. Press the Start button.

The device scans the document and then emails it either to the sender’s personal 
collection (if you did not perform step 5) or to the containers specified in step 5. The format 
of the scanned document varies, depending on the type of multifunction device you use.