HP LaserJet P3005 Printer Q7812A#401 Leaflet

In areas where only printing was needed, the college
deployed new HP LaserJet P3005 printers, or
repositioned a few older LaserJet printers the university
already owned. “I keep saying that HP made a
mistake by making their printers so durable,” Smith
says with a smile. “We have some HP laser printers
that are pretty old, but they just keep working.”

The assessment process was eye-opening, says Smith.
“We had many offices that had previously been
equipped with 11 x 17 printing capability, but few of
them ever actually used it. We found somewhat the
same story with color. A previous vendor had
convinced us to deploy far more color printing
capability than we needed.” So in the process of right-
sizing print capabilities under the new agreement,
Smith approved 11 x 17 and color output capabilities
only where a strong case was made for them. 

Because the MFPs will also fax, Anderson is
eliminating fax machines by attrition. When a fax
machine is pulled out of an office, Smith’s staff
activates the fax feature on the local MFP. Many
departments are already using the scan-to-email
function instead of faxing. “When you can scan to
email, the document is sent to your recipient as an
attachment, and a copy goes to your sent items, so
you know when it was sent and whether it reached 
its destination,” Smith says. “Scan to email works at
least as well as faxing, and often, it’s better.”

Edgeline Technology brings color back in-house
There are two HP CM8050 Color MFPs with Edgeline
Technology on campus: one in the central Printing
Services Department, and one in graphic arts.
Edgeline Technology delivers both high speed and
exceptional color quality at low cost. As a general

guideline, users are advised to handle print jobs of 50
impressions or fewer on their local MFP or printer, and
to route larger jobs or those requiring color to the
Printing Services Department. 

“Paula, the manager of Printing Services, really loves
the CM8050 MFP with Edgeline Technology,” Smith
notes. “She has produced some pieces that are
breathtakingly beautiful. She works with the
publications group and they design to its capabilities.” 

Before the CM8050 MFP was installed, Smith says the
college was spending some $40,000 at private print
shops for high-volume and color printing. Now about
half that work has been brought back in-house, at a
dramatically lower cost.

“We value consistency and standardization. I have a
small IT staff, and when we buy a single model of PC
or printer for use throughout the university, it’s much
easier to manage and troubleshoot.”
Cynthia Smith, director of Information Technology
Services, Anderson University

“Our theater department was spending $2 each for
color posters; now we do those in printing services for
under $1. And the people in music and theater think
Paula is a wizard,” Smith says.

In graphic arts, the CM8050 Color MFP is prized not
only for its color capability, but also for the range of
substrates it will print on. “I think they’ve decided the
only thing it can’t print on is corrugated cardboard,”
says Smith. “They use a lot of very interesting, textured
art papers.”

“There were eight major leases on campus
with different vendors, for different kinds of
equipment. We were spending dozens 
of hours every month getting overages
straightened out and making sure we knew
which machines were on which lease. It 
was driving us nuts.”
Cynthia Smith, director of Information
Technology Services, Anderson University

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