peachtree-software peachtree complete accounting 7.0 Quick Setup Guide

Select the Reimbursable to Employee check box.

This is an out-of-pocket expense for our employee. The company should 
reimburse her for the cost of the meal.

Skip the Ticket Description for Invoicing field since this is a non-billable 
expense.

Select the Internal Memo field and type the following: Lunch at the Red 
Tomato Cafe with CCT Theater President.

Select Non-Billable as the billing status and press 

e.

Enter the cost of the meal as 52.95 in the Billing Amount field.

Select Save to record the expense ticket.

This non-billable expense ticket does not create a General Ledger entry. 
However, it can be used for report purposes. When we pay the employee 
back, the expense will be posted to the General Ledger.

Judy arranges for an outside printer to print 1500 color copies of the brochure 
for our customer (a job that we cannot do internally). She pays the printer 
with a company check for $1875.00 (1500 brochures at $1.25 each).

The best business practice here would be to record this as a reimbursable 
expense recorded on a disbursement check in accounts payable (rather than 
as an expense ticket item for the customer). We’ll get to this shortly.

Time and expense tickets are records that never impact the General Ledger. 
Reimbursable expenses are accounts payable, payroll, and General Journal 
transactions associated with jobs, which could affect inventory cost of sales.

So far, no accounting (General Ledger) entries have been entered in Peachtree 
Accounting as a result of entering time and expense ticket records. The 
accounting tasks before us are:

Pay our employee (payroll).

Reimburse our employee for out-of-pocket expenses.

Record the company check issued to the outside printer.

Bill our customer for the work completed (time spent, expenses 
incurred, and charges we want to recover).

Let’s walk through these tasks in order.