Ricoh fax3900l Betriebsanweisung
Other Transmission Features
38
3
Batch Transmission
This feature will save communication
costs if you often send more than one
message to the same location.
If various people in your office send
messages to the Tokyo branch office,
sending all these messages on sepa-
rate calls can be expensive. It is cheap-
er to send them all together on the
same call. You can further cut costs by
sending out batches during off-peak
hours. To do so, simply create Key-
stroke Programs that use Send Later
to send to those common destina-
tions.
Instruct people in your office to store
all faxes for the Tokyo branch in the
memory, using Send Later. The se-
lected time of transmission must be
the same for each message that you
wish to include in the batch. Then,
when that time is reached, the mes-
sages will all be sent out on the same
call, or ‘batched’.
You can set up more than one batch.
For example, you could set up a batch
for Tokyo at, 1 am, a batch for Hong
Kong at 2 am, a batch for London at 3
am, and so on.
Also, when you send a fax message, if
there is a message in the memory
waiting for transmission to the same
telephone number, it will be sent out
with your message. This will only
happen if the message already in the
memory is waiting for retransmission
(for example, because the line was
busy on the first attempt).
You can have up to 50 fax messages in
the same batch.
costs if you often send more than one
message to the same location.
If various people in your office send
messages to the Tokyo branch office,
sending all these messages on sepa-
rate calls can be expensive. It is cheap-
er to send them all together on the
same call. You can further cut costs by
sending out batches during off-peak
hours. To do so, simply create Key-
stroke Programs that use Send Later
to send to those common destina-
tions.
Instruct people in your office to store
all faxes for the Tokyo branch in the
memory, using Send Later. The se-
lected time of transmission must be
the same for each message that you
wish to include in the batch. Then,
when that time is reached, the mes-
sages will all be sent out on the same
call, or ‘batched’.
You can set up more than one batch.
For example, you could set up a batch
for Tokyo at, 1 am, a batch for Hong
Kong at 2 am, a batch for London at 3
am, and so on.
Also, when you send a fax message, if
there is a message in the memory
waiting for transmission to the same
telephone number, it will be sent out
with your message. This will only
happen if the message already in the
memory is waiting for retransmission
(for example, because the line was
busy on the first attempt).
You can have up to 50 fax messages in
the same batch.
Note
❒ By default, Batch Transmission is
switched on. You can switch it on
or off with the User Parameters.
See P.95 “User Parameters” (switch
06, bit 4).
or off with the User Parameters.
See P.95 “User Parameters” (switch
06, bit 4).
❒ If you store the Batch Transmission
function in a User Function key,
you can turn it on or off by just
pressing that key. The User Func-
tion key indicator lights when
Batch Transmission is turned on.
you can turn it on or off by just
pressing that key. The User Func-
tion key indicator lights when
Batch Transmission is turned on.
Dual Access
Dual Access means that even if the
machine is already carrying out a
task, you may be able to operate the
machine.
For instance, if your machine is cur-
rently receiving a long fax message,
but you want to send a message and
go back to your desk without having
to wait by the machine, you can place
your message in the feeder, select the
required transmission features, dial
the number, and press Start. Your
message will be scanned and stored
to memory while the machine is still
receiving. This means that you can
take your fax back to your desk before
it is actually sent. However, to be sure
whether your transmission was suc-
cessful or not, keep an eye open for
Error Reports (or check the Journal).
Note that during Immediate Trans-
mission, when copying, or when the
User Tools menu is open, the machine
cannot scan in documents.
machine is already carrying out a
task, you may be able to operate the
machine.
For instance, if your machine is cur-
rently receiving a long fax message,
but you want to send a message and
go back to your desk without having
to wait by the machine, you can place
your message in the feeder, select the
required transmission features, dial
the number, and press Start. Your
message will be scanned and stored
to memory while the machine is still
receiving. This means that you can
take your fax back to your desk before
it is actually sent. However, to be sure
whether your transmission was suc-
cessful or not, keep an eye open for
Error Reports (or check the Journal).
Note that during Immediate Trans-
mission, when copying, or when the
User Tools menu is open, the machine
cannot scan in documents.
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