Ricoh fax3900l Betriebsanweisung
Key Operator Settings
100
7
Programming the Personal Codes
Personal Codes allow you to keep
track of machine usage. If everybody
uses a Personal Code when they use
the fax machine, the codes or names
programmed for the codes will be
printed in the Journal. (See P.15 “SEP
Code Polling Reception”) and other re-
ports. This will help you to check up
on who has been using the machine
and how often.
If you receive a message using SUB
Code Transmission, and the Personal
Code for your machine is the same as
the sender's SUB Code, the message is
stored in memory. If this occurs and a
sub-address is registered in the Person-
al Code, the message is routed to the
sub-address without printing on your
machine. If no sub-address is registered
in the Personal Code, you can print the
document as a Confidential Reception
by entering the Personal Code.
track of machine usage. If everybody
uses a Personal Code when they use
the fax machine, the codes or names
programmed for the codes will be
printed in the Journal. (See P.15 “SEP
Code Polling Reception”) and other re-
ports. This will help you to check up
on who has been using the machine
and how often.
If you receive a message using SUB
Code Transmission, and the Personal
Code for your machine is the same as
the sender's SUB Code, the message is
stored in memory. If this occurs and a
sub-address is registered in the Person-
al Code, the message is routed to the
sub-address without printing on your
machine. If no sub-address is registered
in the Personal Code, you can print the
document as a Confidential Reception
by entering the Personal Code.
Limitation
❒ Personal Codes can be up to 8-dig-
its long, and you can enter num-
b e r s a n d s y m b o l s f r o m t h e
following: 0 to 9, #, *, and spaces.
b e r s a n d s y m b o l s f r o m t h e
following: 0 to 9, #, *, and spaces.
❒ You can register up to 30 Personal
Codes. Each Personal Code name
can be up to 20 characters long.
can be up to 20 characters long.
❒ Personal Codes cannot be 4-digit
numbers that are already regis-
tered as Confidential ID Codes.
tered as Confidential ID Codes.
❒ You cannot specify Groups stored
in Quick Dials.
Note
❒ To register Personal Codes, you
must create a Personal Box for each
user beforehand and assign it to a
Quick Dial key or a Speed Dial key.
user beforehand and assign it to a
Quick Dial key or a Speed Dial key.
❒ When registering and editing Per-
sonal Codes, we recommend that
you print out a Personal Code list
and keep it for reference.
you print out a Personal Code list
and keep it for reference.
❒ If the document cannot be routed,
a Transmission Failure Report is
printed and the message is stored
in Confidential Reception.
printed and the message is stored
in Confidential Reception.
Registering Personal Codes
To register Personal Codes, perform
the following procedure.
the following procedure.
A
Make sure that the machine is in
standby mode.
standby mode.
B
Press the {
User Tools
} key.
C
Press 0 or 1 to display "4. Key
Op. Tools".
Op. Tools".
User Tools Main Menu
4.Key Op. Tools hi
D
Press the {
OK
} key.
E
Press {
2
}{
2
}{
2
}{
2
}, and then
press the {
OK
} key.
F
Press 0 or 1 to display "11. Per-
sonal Code".
sonal Code".
Key Op. Tools:
11.Personal Code hi
G
Press the {
OK
} key.
H
Press the {
OK
} key.
Smt4EN-Ad-F_FM.book Page 100 Monday, September 18, 2000 11:17 AM