Xerox 604P18057 User Manual

Use this feature to link the mailbox to a job flow sheet that instructs how documents in 
the mailbox are to be processed. For more information on a job flow sheet, refer to Job 
Flow Sheets on page 247.

Select [Link Job Flow Sheet to 
Mailbox] on the [Mailbox XXX – 
Create/Delete] screen, and then 
select [Change Settings].

Perform the necessary 
operations.

Select [Close].

Cut Link
Removes linkage with a job flow sheet if any linkage has been already made.

Create/Change Link
Allows you to select a job flow sheet to be linked with the mailbox. For the displayed 
[Sheet Filtering], [Create], and [Edit/Delete] buttons, refer to Job Flow Sheets on 
page 247.
NOTE: The [Auto Start] check box and the [Start] also appear on the [Link Job Flow 
Sheet to Mailbox] screen when the mailbox has been linked with any job flow sheet. 
Checking the [Auto Start] check box causes the linked job flow sheet to be 
automatically executed when a new document is saved in the mailbox. Selecting 
[Start] causes the execution of the linked job flow sheet to be started.

A job flow sheet defines how scanned documents or documents in the mailboxes are 
to be processed. Job flow sheets are categorized by the following: created outside and 
stored on the machine, created and stored on the machine, and created on the 
machine and stored on an external server. Use this feature to create or modify a job 
flow sheet. You can program job flow sheets with the following processing.

• To fax documents

• To send documents using the Internet Fax service

• To send documents as e-mail

• To send documents through the FTP protocols

• To send documents through the SMB protocols

• To print out documents
NOTE: In case of forwarding a document, faxed or stored in the mailbox, by E-mail, 
FTP, or SMB, it cannot be opened by the recipient if the [File Format] of the job flow 
sheet is set to [JPEG].