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Utstar xv6800 User Guide

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Working With Company E-mails  77
Flag your messages
Flags serve as a reminder for you to follow-up on important issues or requests contained in the e-mail 
messages. Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done 
in Outlook Mobile on your device. You can flag received e-mail messages on your device.
Requirement 
Flags 
are enabled only if e-mails are synchronized with Microsoft Exchange Server 
2007 or higher. Flags are disabl
ed or hidden if e-mails are synchronized with earlier versions of 
Microsoft Exchange Server.
To flag or unflag a message
1. 
Tap Start > Messaging > Outlook E-mail.
2. 
Select a message or open a message.
3. 
Tap Menu > Follow Up and select one of the following 
options:
•
  Set Flag. Mark the message with a red flag to indicate 
that it needs follow up.
•
  Complete Flag. Mark the message with a check mark 
to indicate that the issue or request in the e-mail is 
already completed.
•
  Clear Flag. Remove the flag to unmark the message.
Note  E-mail message reminders are displayed on your device if the messages are flagged with reminders and 
synchronized from the Exchange Server.
Out-of-office auto-reply
Outlook Mobile allows you to retrieve and change your out-of-
office status. Just like desktop Outlook E-mail, Outlook Mobile 
automatically sends an auto-reply message when you’re not 
available.
To send out-of-office auto-reply messages
1. 
Tap Start > Messaging > Outlook E-mail.
2. 
Tap Menu > Tools > Out of Office.
3. 
From the I am currently list, select Out of the Office.
4. 
Enter your auto-reply message then tap Done.
View a document linked to an e-mail message
When you receive an e-mail that contains a link to a document such as a PDF or Microsoft Office document 
located on SharePoint or an internal file server, you can view the document on your device.
Requirement 
You can view the document only if you have a Microsoft Outlook account that synchronizes with 
Microsoft Exchange Server 2007 or later. Exchange Server must also be set up to allow access to 
SharePoint document libraries or internal file servers.
1. 
On the Today screen, tap Start > Messaging.
2. 
Select an e-mail account, then open a message with a link to a SharePoint document.
3. 
Tap the link to open and view the document.