Utstar xv6800 User Guide

78  Working With Company E-mails

When you schedule and send meeting requests from your device, you can invite attendees to your meeting 
and check their status to know about their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting 
request also clearly indicates whether or not there are conflicting or adjacent meetings.

Your company must be using Microsoft Exchange Server 2007 or higher.

When you receive a meeting request e-mail, a notification will be displayed on the Today screen. Open 
the e-mail.

Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the 
meeting.

Tips 

   

 

Before responding, you can check your availability during the time of the requested meeting by tapping 

View your calendar.

•   

 

If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears 
on top of the e-mail.

Choose whether or not to edit your response e-mail before sending then tap OK.

If you accepted the meeting request, it will automatically be added as an appointment in Calendar on 
your device.

Tap Start > Calendar.

Tap a meeting request that you previously sent, then tap Attendees. The list of required and optional 
attendees will be listed.

Notes  •  For information about creating a meeting request, see “To send a meeting request” in Chapter 6.
 

•  If you select a meeting that you have organized, the list shows who has accepted or declined the meeting.

•  To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your contacts 

list, you will see the contact information immediately. If the attendee is not in your contacts list, tap Company 

Directory to view the contact information.