Canon eCopy ShareScan® Brochure

eCopy ShareScan Email and 

Folder Watching Service

Copyright © 2015 Nuance Communications, Inc. All rights reserved. Nuance, the Nuance logo, and eCopy are trademarks 

and/or registered trademarks, of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. 

All other brand and product names are trademarks or registered trademarks of their respective companies. 

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About Nuance Communications, Inc.
Nuance Communications is reinventing the relationship between people and technology. Through its voice and 
language offerings, the company is creating a more human conversation with the many systems, devices, electronics, 
apps and services around us. Every day, millions of people and thousands of businesses experience Nuance through 
intelligent systems that can listen, understand, learn and adapt to your life and your work. For more information,  
please visit nuance.com.

Automated file conversion

Users can quickly and easily transform any image file to a fully formatted 
Word or Excel or searchable PDF file by s imply s ending it to a designated 
email address monitored by the Email and Folder Watching Service.

Integrations with eCopy connectors 
and extenders

With the Email and Folder Watching Service, there is no limit to the 
workflows you can automate. eCopy ShareScan extenders such as forms 
processing and barcode recognition can save users significant document 
handling time and steps by automatically processing and routing  
transactional documents based on the content within them.

Load balancing

With eCopy ShareScan 5.2 and the Email and Folder Watching Service, 
multiple jobs can be processed simultaneously with one or more servers for 
high scalability and performance.

Workflow configuration wizard

Minimal learning curve setting up powerful electronic workflows is fast and 
easy with script free configuration of workflow rules . 

Subdirectory polling

Directories can be processed and migrated for quick back file conversion while 
maintaining the complete directory structure.

Scalability and centralized 
management

The Email and Folder Watching Service can have unlimited eCopy 
ShareScan Servers leverage the same license all pointing to a single 
processing folder to give very high scalability.

Sample workflows and use cases
– Mobile capture
–  PDF & Microsoft Word/Excel 

conversion server

–  Back file scanning to digital 

archive

–  Hot folder electronic document 

capture workflows

–  A4 MFP, network and desktop 

scanner capture workflow 
automation

–  Batch conversion to searchable 

PDF/A for eDiscovery and eFiling

–  Batch scanning of patient record 

into Electronic Health Records

Document Formats
Capture: PDF, PDF/A, .DOC/X, 
.XLS/X, JPEG, TIF, and others 
can be easily added during 
configuration.
Output: PDF, PDF/A, .DOC/X, 
.XLS/X, TIF, Load or Description 
Files: XML (not required)

Licensing Information
–  The Email and Folder Watching 

Service is licensed as an add-on 
license to any eCopy ShareScan 
bundle. The Folder and Email 
Watching license enables a page 
volume of 100,000 pages per year 
through the Watching Service.

–  The license is a one-time purchase 

to enable the annual page count 
that automatically resets each year 
at no cost. Additional licenses can 
be added as needed to provide 
additional volume.

–  Each license entitles the licensee 

through the EULA the right to 
attach up to 100 non-eCopy 
enabled devices of any kind.

Note: This page count only applies 
to the Watching Service. eCopy 
ShareScan when running on the 
device or ScanStation are not based 
on throughput.