Xerox WorkCentre 5865/5875/5890 Administrator's Guide
Accounting
WorkCentre 5845/5855/5865/5875/5890 Multifunction Printer 211
System Administrator Guide
• Scanned Images includes documents sent over the network, including network scans, scans to
email, server faxes, and Internet faxes.
• Fax Images Sent includes faxed documents. The total number of documents is the number of
faxed documents, including cover sheets, multiplied by the number of destinations. Documents
sent using the server fax feature are not included.
• Black Fax Impressions includes received fax documents that are printed. Documents sent using
the server fax feature are not included.
• Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
Downloading a Usage Report
The usage report lists the number of impressions recorded for each user and each account. You can
download a usage report as a
.csv file.
1. In CentreWare Internet Services, click
Properties > Login/Permissions/Accounting > Accounting
Method.
2. Click
Report and Reset.
3. To export user ID information in the report, under Show User ID in Report, select
Yes.
4. Click
Download Report.
Resetting Usage Limits
1. In CentreWare Internet Services, click
Properties > Login/Permissions/Accounting > Accounting
Method.
2. Click
Report and Reset.
3. To reset all usage data to 0, click
Reset Usage Data.
4. Click
OK to acknowledge the warning message.
Configuring Validation Policies and Print Job Exceptions
You can set validation policies and configure print job exceptions for unidentified print jobs. Unidentified
jobs are jobs that are not associated with a user name. Unidentified jobs originate from a computer that
does not require a user to log in. Examples are a job sent from a DOS or UNIX window using LPR, Port
9100, or from the Jobs tab in CentreWare Internet Services.
Validating Accounting Codes
1. In CentreWare Internet Services, click
Properties > Login/Permissions/Accounting > Accounting
Method.
2. On the Accounting page, under Action, next to Validation Policies / Print Job Exceptions, click
Edit.
3. To set the printer to validate the accounting code for all jobs, under Validate Accounting Code,
select
Yes, then click Save.
4. To configure validation options for unidentified print jobs, under Validate Accounting Code, select
Yes with Exceptions.
5. To allow the printer to print unidentified print jobs from any computer, under Exceptions for Jobs
Not Containing an Accounting Code, select
Guest Mode.