Xerox DocuShare Support & Software Installation Guide

Xerox® DocuShare®

DocuShare Print and Email Setup and User Guide

You can email documents and collections that contain documents. When emailing the
documents, you can attach them to the email or include links to the documents stored in
DocuShare.

To email documents:

Make sure your email address is specified in your user account properties. Click your
username on the navigation bar to view and edit your account properties.

Do one of the following:

–

Navigate to and open the collection that contains the documents you want to email.

–

Run a search to find the documents you want to email.

Select documents and collections.

From the Edit Selected menu, select Email.

On the Confirm Email page, click Confirm.

On the Send Email page, do the following:

In the To, Cc, and Bcc fields, enter the email addresses of the people to whom you want
to email the documents. Use a semicolon to separate email addresses. Click the Save
List checkbox next to each field if you want to save the list of email addresses so you
can use them again when you email documents.

Click the Cc Me checkbox if you want to receive an email with the documents.

In the Body field, enter the email message text.

Choose how to attach the documents to the email:

•

As a single zip file—Combines all of the documents in a single zip file, named
DocuShareEmail-<date and time>.zip, and attaches the zip file.

•

As multiple attachments—Attaches each document.

•

As links to documents—Sends links to the documents and collections stored in
DocuShare.

Click Send Email.

An email confirmation message displays.