Xerox SmartSend Support & Software User Guide
How to Scan
SMARTsend
Document Name
Document Name
108
Workflows with Editable Document Attributes
When a workflow specifies that one or more document attributes is editable at the device and the
workflow is published as a PaperWare cover sheet, a device template will be published to devices
specified at publication when the PaperWare cover sheet is generated. The cover sheet will list each
attribute. Beside those attributes for which values must be entered at the device, the cover sheet will
say, "Enter Value at the device when prompted."
workflow is published as a PaperWare cover sheet, a device template will be published to devices
specified at publication when the PaperWare cover sheet is generated. The cover sheet will list each
attribute. Beside those attributes for which values must be entered at the device, the cover sheet will
say, "Enter Value at the device when prompted."
To scan a document using a PaperWare cover sheet when the workflow has editable document
attributes:
1.
attributes:
1.
From the device user interface select the device scan template which was published when the
cover sheet was created. The name of the device template that is needed will be printed on the
cover sheet. If the template is not listed on the device, refresh the list of templates using the
device interface.
cover sheet was created. The name of the device template that is needed will be printed on the
cover sheet. If the template is not listed on the device, refresh the list of templates using the
device interface.
2.
The device will prompt you to enter values for attributes that are specified as editable. Enter the
values.
values.
3.
On the cover sheet select the checkboxes for the destinations to which you want the scan file to be
delivered.
delivered.
4.
Place the document to be scanned and the cover sheet in the feeder, with the cover sheet as the
first page. Multiple jobs can be placed on the device, provided each is separated by a cover sheet.
first page. Multiple jobs can be placed on the device, provided each is separated by a cover sheet.
5.
Press Start.
6.
If job confirmation was specified when the workflow was created, a job confirmation should be
printed or e-mailed. Check the job confirmation to be sure that the job completed successfully.
The output file should be at every destination specified by the workflow.
printed or e-mailed. Check the job confirmation to be sure that the job completed successfully.
The output file should be at every destination specified by the workflow.
Customized PaperWare Scan Settings
To scan a document using customized PaperWare scan settings, a device template with the modified
scan settings must first be published at the device(s). See
scan settings must first be published at the device(s). See
To scan a document using the new scan settings:
1.
1.
Select the template with the customized settings from the device user interface. If the template is
not shown, refresh the list of templates using the device interface.
not shown, refresh the list of templates using the device interface.
Note:
Not all devices support entry of data. In addition, you cannot use Internet Fax to
enter data.
Note:
If destinations were checked at the time of publication, those destinations will
already be checked on the cover sheet.