Xerox SmartSend Support & Software User Guide
3-26
Distribution Workflows
If the base file name is left blank, the resulting output file name will consist of a unique ID or date and
time identifier, plus the extension. However, if None is selected for the Name Suffix, you must enter a
base file name to identify the document.
time identifier, plus the extension. However, if None is selected for the Name Suffix, you must enter a
base file name to identify the document.
Auto Generate a Name (8 characters): Have SMARTsend auto-generate an 8-character name. In this
case, no suffix can be specified.
case, no suffix can be specified.
Name Provided at Scan Source (default): Have a file name entered at the scan source. If the scan
source is a Xerox Multifunction Device, the name will be entered at the device; if the scan source is an
Internet Fax device, the name will be the attachment name generated by the device. The name will be
used as the base file name of the output file. If a name suffix is specified, the resulting output file name
is the base file name, appended by the suffix (either date and time, a unique ID, or nothing at all) and the
file extension. That is, the resulting output file name will be in the following form:
source is a Xerox Multifunction Device, the name will be entered at the device; if the scan source is an
Internet Fax device, the name will be the attachment name generated by the device. The name will be
used as the base file name of the output file. If a name suffix is specified, the resulting output file name
is the base file name, appended by the suffix (either date and time, a unique ID, or nothing at all) and the
file extension. That is, the resulting output file name will be in the following form:
Base File Name + Suffix + File Extension
If no suffix is specified, the resulting output file name will be in the following form:
Base File Name + File Extension
If no name is specified at the scan source, a default name as generated by the device will be used.
Name Suffix
When a base file name is specified or the Name Provided at Scan Source option is selected, a suffix may
be specified to be appended to the end of the base file name. By using suffixes, unique file names can be
assured. This is especially important for document destinations that overwrite files with the same name.
be specified to be appended to the end of the base file name. By using suffixes, unique file names can be
assured. This is especially important for document destinations that overwrite files with the same name.
Select one of the following suffixes:
None.
Date and Time (default): The date and time (year, month, day, hour, minute, second) when the file is
processed will be appended to the base file name. For example, if a base file name of myFile and a file
type of PDF are specified and a document is scanned on August 25, 2004, at 12:24:06, the resulting
output file name will be:
processed will be appended to the base file name. For example, if a base file name of myFile and a file
type of PDF are specified and a document is scanned on August 25, 2004, at 12:24:06, the resulting
output file name will be:
myFile20040825122406.pdf
Choose this setting when scan files are created or modified often and each file must be kept.
Unique ID: automatically generates and appends to the base file name a unique identification number
of 32 characters. Choose this setting when simple tracking of scan files can be accomplished by random
ID numbers.
of 32 characters. Choose this setting when simple tracking of scan files can be accomplished by random
ID numbers.
N
OTE
:
Selecting this option with the Single-Page TIFF or JFIF type (see Document Type on page
3-27) will result in file names longer than 8 characters because page identifiers (beginning with -1 and
incrementing) will be appended to the name to differentiate the pages.
incrementing) will be appended to the name to differentiate the pages.
N
OTE
:
When selecting a name, use one that will work with the destinations to which you are filing. For
example, if your destination will only allow 8 characters, only use 8 characters; otherwise, filing will fail.
N
OTE
:
A suffix cannot be used when Auto Generate a Name (8 characters) is selected for file naming.