Xerox SmartSend Support & Software User Guide

Document Name and Type

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PDF files preserve the page layouts, text, and images of documents. They are easily reproduced and can be 
used in most environments, making PDF a universal format. A PDF file can be quite manageable because of 
its small file size. 

This section explains the PDF file options available to you.

The following PDF formats are searchable for text characters.

„

PDF with normal text contains text and images that match the original source document. Does not 
provide control over output image compatibility and compression. Page orientation of output will be 
automatically oriented so that text reads normally. 

„

PDF with image substitutes contains text that matches the original source document. The output will 
display smaller, substitute images taken from the original source image, if OCR problems are 
encountered. Substitute images are used in the following cases: words containing suspect characters in 
the text, words not contained in the checking dictionary, words containing rejection symbols, and words 
containing missing symbols. This does not provide control over output image compatibility and 
compression. The page orientation of the output will be automatically oriented so that text reads 
normally.

„

PDF with image on text contains one image for each page in the document, as well as text characters. 
This does not provide control over output image compatibility and compression. The page orientation of 
the output will be automatically oriented so that text reads normally. See Table 3-2 on page 3-30.

Original Document Type

File format is determined at scan time. Some 
devices will enable you to choose a format at 
the device user interface, while other devices 
may be constrained to a specific format.

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Minimal information loss

„

No OCR support

„

File format determined at scan 
time and may vary by device

Other - OCR formats 

(Professional Edition 
feature)

Microsoft Word 97, 2000, 2002, 2003 (*.doc)
Text, standard (*.txt)
Microsoft Excel 97, 2000, 2002, 2003 (.xls)
Microsoft PowerPoint 97 (*.rtf)
Microsoft Publisher 98 (*.rtf)
ASCII Text, formatted (*.txt)
ASCII Text, standard (*.txt)
ASCII Text, standardEx (*.txt)
Rich Text Format (*.rtf)
RTF Word 2000 (*.rtf)
RTF Word 6.0/95 (*.rtf)
RTF Word 97 (*.rtf)
Text, smart (*.txt)
Text, stripped (*.txt)
Text, plain (*.txt)
Text, comma delimited (*.csv)
Text, tab delimited (*.txt)
WordPad (*.rtf)

„

Output file formats are created by 
SMARTsend after scanned 
documents have undergone OCR 
processing

„

Requires extra processing time

„

Original image data is not 
preserved (may include 
embedded pictures)

„

Creates files that are editable in a 
variety of popular software 
applications.

High compression formats will not work with many older devices when printing scanned images.