Xerox SmartSend Support & Software User Guide
Save Workflow
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Save Workflow
The Save Workflow page is used to select the job confirmation preference for scan jobs and to specify the
access level for the workflow.
access level for the workflow.
To access the Save Workflow page:
1
Navigate to the User Home Page and click View All Workflows.
2
From the list of workflows in the Workflow Explorer select the workflow for which you want to change
settings.
settings.
3
Click Edit this workflow from the list of workflow tasks in the left panel.
4
From the Workflow Editor click Workflow Settings from the left panel.
Job Confirmation
When a user performs a scan, typically some indication is needed that the job was successful or failed. Select
how the user will receive job confirmation upon completion of a job:
how the user will receive job confirmation upon completion of a job:
Workflow Access
Workflow access controls who can view, use, and change the workflow.
Public allows viewing, using, editing, and publishing by any SMARTsend user. Only owners can delete
a public workflow.
a public workflow.
Private allows viewing, using, editing, and publishing only by the owner of the workflow. Only the
workflow owner or administrator can delete a private workflow. The content, such as attribute
properties, of a private workflow cannot be viewed by anyone except the owner. Private workflows
published using device scan templates require authentication at the device.
workflow owner or administrator can delete a private workflow. The content, such as attribute
properties, of a private workflow cannot be viewed by anyone except the owner. Private workflows
published using device scan templates require authentication at the device.
Table 3-10: Job Confirmation Options
No job confirmation
provides no confirmation of job completion.
Workflow owner's e-mail
enables an e-mail message to be sent to the owner of the workflow.
Workflow user's e-mail
enables an e-mail message to be sent to the workflow submitter. This option is only
available when scanning at a device with authentication or when using a PaperWare
cover sheet (Professional Edition feature). If used on a Xerox Multifunction Device with
no authentication and no cover sheet, no job confirmation will be generated.
available when scanning at a device with authentication or when using a PaperWare
cover sheet (Professional Edition feature). If used on a Xerox Multifunction Device with
no authentication and no cover sheet, no job confirmation will be generated.
Printed confirmation
enables a page to be printed at the Xerox Multifunction Device used for scanning. The
confirmation prints after the job is successfully sent to the destination or if an error
occurs. If sensitive information is included in the job, you may not want the confirmation
printed at a device where it may be easily viewed.
confirmation prints after the job is successfully sent to the destination or if an error
occurs. If sensitive information is included in the job, you may not want the confirmation
printed at a device where it may be easily viewed.