Xerox SmartSend Support & Software Installation Guide
5-4
Site Management
2
Click the Delete this workflow link.
3
Click OK in the confirmation dialog.
Delete This Workflow’s Publications
All publications associated with a specific workflow can be deleted without affecting the original workflow.
Once deleted, the publications are no longer available. This feature is useful when the original workflow is
still valid, but the publications based on the workflow have become too numerous to manage. For example,
when the limit of 255 templates on a Xerox device has been reached, or when there are many publications
that have not been used for a considerable period of time.
Once deleted, the publications are no longer available. This feature is useful when the original workflow is
still valid, but the publications based on the workflow have become too numerous to manage. For example,
when the limit of 255 templates on a Xerox device has been reached, or when there are many publications
that have not been used for a considerable period of time.
To delete a workflow’s publications:
1
On the Manage Workflows page, click Show All to make sure you are in the Workflows view.
2
Select a workflow in the list.
3
Click the Delete this workflow’s publications link.
4
Click OK in the confirmation dialog.
To delete individual publications:
1
On the Manage Workflows page, click All Publications to make sure you are in the Publications view.
2
Select a publication in the list.
3
Click the Delete this publication link.
4
Click OK in the confirmation dialog. The specified publication is deleted, but the original workflow
and all other publications are retained.
and all other publications are retained.
Workflow Views
The Workflow Views options enable you to view different listings of workflows and publications.
Administrators can view the list of public and private workflows, but cannot view the content of any
workflow from the Manage Workflows page.
Administrators can view the list of public and private workflows, but cannot view the content of any
workflow from the Manage Workflows page.
Show All—provides a list of all the workflows on the SMARTsend computer.
All Publications—provides a list of all publications on the SMARTsend computer, including
PaperWare cover sheets, PaperWare Templates, and Device Scan Templates.
PaperWare cover sheets, PaperWare Templates, and Device Scan Templates.
All Publications by Device—provides a list of all the publications per configured device on the
SMARTsend computer. The list will display the device name first in the left column and then show its
associated publications and workflows. This view enables you to delete selected publications on
individual devices, which is useful for managing templates on devices that have a limit of 255
templates.
SMARTsend computer. The list will display the device name first in the left column and then show its
associated publications and workflows. This view enables you to delete selected publications on
individual devices, which is useful for managing templates on devices that have a limit of 255
templates.
All PaperWare Publications (Professional Edition feature)—provides a list of all the available
PaperWare cover sheets.
PaperWare cover sheets.
N
OTE
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The column headings on the Manage Workflows page change based on the view that is selected
in the Workflow Views panel.