Xerox SmartSend Support & Software Installation Guide
Manage Workflows and Publications
5-5
Workflow Details
The Workflow Details panel on the Manage Workflows page provides detailed information for the workflow
that is currently selected in the list. Workflow details can include:
that is currently selected in the list. Workflow details can include:
Name—name assigned to workflow by the owner.
Description—text description entered by workflow owner.
Owner—workflow owner account name.
Access—public/private.
Last Used—date/time on which any publication generated from the workflow was last used to scan.
Last Modified On—date/time on which the workflow was last modified.
Device Publications— # of Device Scan Templates published from the workflow.
PaperWare Publications— # of PaperWare cover sheets published from the workflow.
Workflow Type—type of workflow, such as distribution, search, or scan to home workflows.
Deleting all workflows owned by
The Delete all workflows owned by option enables you to delete every workflow that has been created by a
specific SMARTsend user. This feature is useful if an individual has left your organization or is no longer
authorized to use the SMARTsend site. Each user who currently has a SMARTsend account can be selected
from a list.
specific SMARTsend user. This feature is useful if an individual has left your organization or is no longer
authorized to use the SMARTsend site. Each user who currently has a SMARTsend account can be selected
from a list.
To delete all workflows for a specific user:
1
Open the Delete all workflows owned by list and select a user/account name.
2
Click Go.
3
Click OK in the confirmation dialog.
Deleting all workflows not used or published since
This option enables you to delete all the workflows that have not been used since a specific date. For
example, you can enter June 1, 2004 (or 6/1/04) in this field to delete all the workflows that have not been
utilized between June 1, 2004 and the current date.
example, you can enter June 1, 2004 (or 6/1/04) in this field to delete all the workflows that have not been
utilized between June 1, 2004 and the current date.
To delete all workflows not used or published since:
1
Enter a date in the Delete all workflows not used or published since list. Use the format mm/dd/yy, or
month, day, year.
month, day, year.
2
Click Go.
3
Click OK in the confirmation dialog.
N
OTE
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Workflow Details are only available when the Show All view is selected.