Xerox SmartSend Support & Software User Guide
SMARTsend Security
SMARTsend
Installation and Administration Guide
Installation and Administration Guide
196
Workflow Access Level Control
Workflows have two possible access levels, public and private. Public workflows are accessible by all
users on the SMARTsend computer using the
users on the SMARTsend computer using the
View All Workflows link on the user home page. Each user
may edit or publish any public workflow on the SMARTsend computer. The workflow owner is the
individual who created the workflow. Only the workflow owner may overwrite a public workflow. All
other users may edit a public workflow, but will be required to save their changes as a new workflow.
individual who created the workflow. Only the workflow owner may overwrite a public workflow. All
other users may edit a public workflow, but will be required to save their changes as a new workflow.
Private workflows are accessible only by the owner of the workflow. They may only be viewed,
published, and scanned by the workflow owner. For this reason, private workflows should only be
published to Xerox Multifunction Devices that support authentication. They may also be published as
PaperWare cover sheets and used on all devices depending on the
published, and scanned by the workflow owner. For this reason, private workflows should only be
published to Xerox Multifunction Devices that support authentication. They may also be published as
PaperWare cover sheets and used on all devices depending on the
Security Policy setting. Private workflows are recommended for when the user wants
to control who can scan to their destinations. If someone other than the workflow owner attempts to
scan using a private workflow, the job will fail.
scan using a private workflow, the job will fail.
The default workflow access may be set from the Review Workflow Defaults link on the