Cisco Cisco Unified MeetingPlace Express 1.2 User Guide

Open your Microsoft Outlook calendar and double-click the meeting entry.

If you are attending a recurring meeting, click Open this occurrence and click OK.

To join a meeting from the meeting notification e-mail, instead of doing steps 1 and 2, open the 
e-mail message.

Click the URL to attend the meeting. Your web browser opens and brings you to the Meeting Details 
page in Cisco Unified MeetingPlace Express.

If you join the meeting early, you may have to wait in a waiting room until the meeting scheduler 
arrives.

When you schedule a Cisco Unified MeetingPlace Express meeting using Microsoft Outlook, the system 
sends a meeting notification to all invitees in the default language of the person who scheduled the 
meeting. Invitees can accept or decline the meeting invitation. If they accept the invitation, the meeting 
details are added to their Microsoft Outlook calendar.

The Cisco Unified MeetingPlace Express system also sends meeting notifications whenever you modify 
or delete a meeting.

By default, meeting notifications are deleted from your e-mail inbox after you accept or decline 
meetings. If you accept, the meeting information that was in the notification appears in your Microsoft 
Outlook calendar. You can use the following procedure to save meeting notifications in your e-mail 
inbox.

In Microsoft Outlook, choose Tools > Options.

Click the Preferences tab and then click E-mail Options.

Click Advanced E-mail Options.

Uncheck the Delete Meeting Request from Inbox When Responding check box.

Click OK three times to return to Microsoft Outlook.