Follett VERSION 6.00 Manuel D’Utilisation

04/04

290

Cataloging

Subfields in

the 852 tag

Copy fields

_p

Barcode (up to 14 characters)

_t

Copy Number (up to 5 characters)

_9

Price (up to 10 digits total 8 before a decimal point and 2 after). Prices without a

decimal point are considered to have two decimal places (e.g., _9150 would appear

in the copy record as $1.50).

_x

Your data vendor can use subfield _x (a repeatable, nonpublic note) for additional

copy information. Ask your data vendor to use the following formats:

<followed by any or all of the following @ codes>

Circulation Type code (up to 3 characters). If not included, your default

circulation type, or the one selected on the Import Options dialog, is used.

Circulation types identify lending periods for copies in the library collection

(see page 45).

Category number (up to 4 characters). Number must be between 1 and 2000,

inclusive. Categories are created in the Categories tab (see page 52) under

Cataloging setup in System Setup. Each copy can be assigned as many as 8

categories (e.g., a copy with three categories, @b2@b28@b34).

Acquisition Date (8 characters). Date must be in YYYYMMDD format.

Volume number (up to 20 characters). Stored in the

Description/Enumeration fields. You can also identify a volume number

using codes @i and @j below.

Vendor (up to 30 characters)

Enumeration (up to 20 characters). Can be repeated up to 3 times.

Description (up to 20 characters). Can be repeated up to 3 times.

Note:  Each copy can have up to 3 levels of enumeration, including a volume

number. The Description/Enumeration fields are populated in the order the data

occurs in the record. For example, a copy with @i2@jVolume@i12@jNumber

would show Volume 2, Number 12" in the first and second

Description/Enumeration fields.

 Funding Source (up to 24 characters)

All FSC data should be in one subfield _x and the FUND information in another.
Example:  A copy that is part of your summer reading program (category number 2)

was added to your database May 4, 1999. The copy is the first volume of a set and is

available for regular circulation (circulation type code R). It was purchased from

Follett Library Resources with funding from an Olin Foundation grant. The 

contents of the 852 tag should include:

_xFSC@aR@b2@c19990504@fFollett Library Resources@i1@jVolume
_xFUND:Olin Foundation

Before you import bibliographic records, check the following:

 Does your library have a MARC Organization code? If so, make sure it is

defined in System Setup (see page 35).

 

 Is your barcode symbology set up correctly? See How to select and define

barcode symbologies" on page 39.

 If your import records contain vendor information (852_xFSC@f subfield), or

a funding source (852_xFUND subfield), make sure they are entered in the

Vendor or Funding Source tables in System Setup | Setup |Acquisitions.

 How are you creating keywords? For information on setting up your

keyword options, see Create Keyword Entries as MARC Records are Saved"

in the table on page 56. If you don't create keyword entries during import,