Руководство Пользователя для Xerox SmartSend Support & Software
Distribution Workflows
SMARTsend
Document Name
Document Name
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Workflow Overview
SMARTsend uses the concept of workflows to manage how scanned documents are converted to a
digital format and then routed to various destinations. For example, a workflow can be created that
will convert paper documents to PDF files and then route the PDF files to a document repository such
as a DocuShare repository. The workflow can also specify multiple destinations, such as e-mail
accounts, network folders, or any combination of document repositories.
digital format and then routed to various destinations. For example, a workflow can be created that
will convert paper documents to PDF files and then route the PDF files to a document repository such
as a DocuShare repository. The workflow can also specify multiple destinations, such as e-mail
accounts, network folders, or any combination of document repositories.
Workflows offer:
•
Automation of frequently used tasks and settings
•
Versatile security options
•
Simple use and maintenance
Workflows are a convenient method of combining scan job settings such as destinations, document
name and type, document attributes, and imaging settings into a single entity that can be used and
reused whenever appropriate. The Document Name and Type are properties that define and describe a
scanned document. Defining the basic attributes for the scanned document, such as the file name and
the type of digital format (for example, PDF, XPS, JFIF, Single-Page TIFF, Multi-Page TIFF, etc.), are
essential to creating a usable workflow. SMARTsend also provides a way to add optional document
attributes, commonly referred to as metadata, to scanned documents. These attributes are stored with
the digital document and can be used to automate document storage, retrieval, and management
tasks.
name and type, document attributes, and imaging settings into a single entity that can be used and
reused whenever appropriate. The Document Name and Type are properties that define and describe a
scanned document. Defining the basic attributes for the scanned document, such as the file name and
the type of digital format (for example, PDF, XPS, JFIF, Single-Page TIFF, Multi-Page TIFF, etc.), are
essential to creating a usable workflow. SMARTsend also provides a way to add optional document
attributes, commonly referred to as metadata, to scanned documents. These attributes are stored with
the digital document and can be used to automate document storage, retrieval, and management
tasks.
Workflows can be designated as either public or private. Public workflows are available for use by all
SMARTsend users to view, use, and edit (if edits are saved, a copy of the original is made for this new
owner). Private workflows can be viewed, used, deleted and edited only by the workflow owner
(workflow creator). SMARTsend administrators can list, view, edit (without making a copy) and delete
private or public workflows. Administrators do not publish workflows.
SMARTsend users to view, use, and edit (if edits are saved, a copy of the original is made for this new
owner). Private workflows can be viewed, used, deleted and edited only by the workflow owner
(workflow creator). SMARTsend administrators can list, view, edit (without making a copy) and delete
private or public workflows. Administrators do not publish workflows.