peachtree-software peachtree complete accounting 7.0 Quick Setup Guide
Lesson IV—Accounts Payable
Printing Purchase Orders
95
Saving and Posting
Always save your entries before exiting a task window (in this case the
Purchase Order window). The Post button is displayed because the sample
company uses real-time posting. When you select the Post button, Peachtree
Accounting saves and posts the purchase order. (You could also select the
Print button here to both print the purchase order and post it to the Purchase
Order Journal.)
Purchase Order window). The Post button is displayed because the sample
company uses real-time posting. When you select the Post button, Peachtree
Accounting saves and posts the purchase order. (You could also select the
Print button here to both print the purchase order and post it to the Purchase
Order Journal.)
When purchase orders and sales orders are posted, the account information
is not recorded to the General Ledger—just recorded to the Purchase Order
Journal or Sales Order Journal, respectively. Once you receive or ship
inventory, the orders are changed to invoices. When you enter a purchase
invoice or sales invoice, Peachtree posts the account information to the
General Ledger (in an accrual-based company).
is not recorded to the General Ledger—just recorded to the Purchase Order
Journal or Sales Order Journal, respectively. Once you receive or ship
inventory, the orders are changed to invoices. When you enter a purchase
invoice or sales invoice, Peachtree posts the account information to the
General Ledger (in an accrual-based company).
15 Select the Post button.
16 Select the Close button or press
q to close the window.
Printing Purchase Orders
Now let’s print the Arbor Wholesale Suppliers purchase order we just entered.
There are three ways to print purchase orders.
•
From the Purchase Orders task window, select the Print button:
This prints the current purchase order displayed. If the reference
number field (PO number) is left blank, Peachtree Accounting
assigns a reference number and prints the form. If the PO number
field already has a reference number, Peachtree Accounting prints the
form with the word “Duplicate” on it.
This prints the current purchase order displayed. If the reference
number field (PO number) is left blank, Peachtree Accounting
assigns a reference number and prints the form. If the PO number
field already has a reference number, Peachtree Accounting prints the
form with the word “Duplicate” on it.
•
From the Reports menu, select Accounts Payable. Select a form
from the Purchase Orders folder, and then click the Print button:
This prints a batch of open purchase orders (those without PO
numbers assigned) at one time based on a date you enter.
from the Purchase Orders folder, and then click the Print button:
This prints a batch of open purchase orders (those without PO
numbers assigned) at one time based on a date you enter.
•
From the Navigation Aid, select the Purchases folder, and then the
Print Purchase Orders icon: This prints a batch of open purchase
orders (those without PO numbers assigned) at one time.
Print Purchase Orders icon: This prints a batch of open purchase
orders (those without PO numbers assigned) at one time.
This basic procedure is the same whether you’re printing a batch of Purchase
Orders, Quotes, Sales Invoices, or Packing Slips. From the Reports menu,
select the module (for example, Accounts Receivable). Then double-click the
form folder, select the form you want to print, and filter the last date for which
to print the form. All transactions without reference numbers (for example,
invoice or order numbers assigned) will print.
Orders, Quotes, Sales Invoices, or Packing Slips. From the Reports menu,
select the module (for example, Accounts Receivable). Then double-click the
form folder, select the form you want to print, and filter the last date for which
to print the form. All transactions without reference numbers (for example,
invoice or order numbers assigned) will print.
Note