accpac simply accounting 9.0 Benutzerhandbuch

Part 1:  Setting Up 

3–22    Simply Accounting 

 

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If more than one person uses your data, it’s a good idea to set up 
user passwords. Passwords can prevent unauthorized use of 
certain parts of the program, control whether a user can display 
or change certain data, or exclude users altogether. You can also 
control the way non-Simply Accounting products such as Crystal 
Reports or Microsoft Access use your data.  

Once you set up security, you must always enter a password 
when you start Simply Accounting, unless you later choose to 
clear security, as described later in this section. 

Note that, if you are using Simply Accounting on a network, you 
must add a unique name for each user of your data. However, 
the users do not need passwords.  

Think about who will be using your data and how you want to 
restrict its use. For example, you may want to allow only one or 
two people to see or change payroll records. Or you might need 
to allow someone to change account records but not display or 
print financial reports.  

Make a list of all the people who use your data, and the 
passwords they use. Keep the list in a secure place, in case you 
forget a password or need to make changes.  

The following table shows the different types of access rights you 
can assign to different users.