BenutzerhandbuchInhaltsverzeichnisSimply Accounting 9.0 User Guide1License Agreement3Contents7Part 1: Setting Up19Chapter 1: Overview23What You Need to Do25International Coverage25Where To Now?26Chapter 2: Setting Up Accounts27What You Need to Do29Choose a Typical Set of Accounts for Your Business29Add or Change Accounts31Account Types32Account Numbering33Adding Accounts33Add GIFI Codes34Assign Account Classes35Set Up Bank Accounts36Set Up Linked Accounts37Keeping and Comparing Additional Years of Financial History38Keeping Track of Changes in Account Names or Numbers39Set Up Accounts for Reconciliation41Before You Start41Three Steps to Setting Up41Tips for Reconciling Credit Cards44Check Your Chart of Accounts44Where To Now?44Chapter 3: Entering Basic Settings and Options45What You Need to Do47Enter Background Information about Your Company47Set Up Sales Taxes50List the Sales Taxes You Use50Set Up Tax Codes52Enter Tax Codes for Vendors and Customers53Enter Tax Information for Inventory Items54Tax Exemptions for Vendors, Customers, and Items55Set Up Payroll Options55Change Income and Deductions Names55Enter Canadian Payroll Tax Information56Enter U.S. Payroll Tax Information57Set Up Linked Accounts for Payroll58Enter Payment Options for Vendors and Customers59Set Up Shippers61Set Up Printing and E-mail Options in Simply Accounting61Enter Options for Orders, Invoices, and Other Forms62Add Standard Comments to Invoices and Other Forms62Set Up Fields to Store Additional Information64Customize Colours and Fonts for Reports65Set Display Preferences66Set Up Passwords for Users of Your Data68What Sort of Security Do You Need?68Setting Up or Changing a Password for the System Administrator70Adding or Changing a User71Changing a Password for a User72Changing a User’s Rights to Use Data73Deleting a User’s Password74Deleting a User75Removing Security76Restoring a Damaged Security File77Chapter 4: Making and Accepting Credit-Card Payments79What You Need to Do81Add Credit-Card Accounts81Enter Information about Credit Cards82Where To Now?83Chapter 5: Setting Up Projects85What You Need to Do87Why Would I Use Projects?87Turn On the Project Allocation Option88Rename the Project Module88Decide How to Allocate89Add a List of Projects90Where To Now?90Chapter 6: Setting Up a Budget91What You Need to Do93Turn on the Budgeting Option93Add Budget Information to the Accounts94Set Up Project Budgets94Where To Now?95Chapter 7: Using Simply Accounting on a Network97What You Need to Do99Set Up Your Network99Install Simply Accounting on the Network100Set Up Users and Passwords100Chapter 8: Setting Up Printers101Helpful Hints105Troubleshooting105Setting Negative Margins106What You Need to Do103Before You Start103Test Your Printer103Test Reports103Test Other Forms104Chapter 9: Setting Up a List of Inventory and Services107What You Need to Do109Why You Need a List of Inventory Items and Services109Select Inventory Options110Add Accounts to Keep Track of Inventory and Service Items111Make a List of the Items and Services You Buy and Sell111Working with Different Units of Measure115Assemble Items from Components116Recording the Assembly of Items116Where To Now?118Chapter 10: Doing Business Outside the Country119What You Need to Do121Keeping Records in Other Currencies121Add an Account to Keep Track of Exchange-Rate Differences and Rounding122Exchange-Rate Differences122Differences Due to Rounding122Set Up Foreign Currencies124Adding or Changing an Exchange Rate126Setting the Exchange Rate “on the Fly”126Add Foreign-Currency Bank Accounts127Decide Which Type of Foreign Pricing to Use for Sales129Add Foreign Prices for Inventory and Service Items130Set Up Vendors and Customers to Use Foreign Currency130Chapter 11: Adding Historical Information133What You Need to Do135What Is Historical Information?135Decide When You Want to Add Historical Information136Add History136Adding Account History136Adding Vendors and Purchases History137Adding Customers and Sales History139Adding Payroll History141Adding Inventory History142Adding Project History144Finish Entering History144Where To Now?145Part 2: Day-to-Day Business147Chapter 12: Buying149What You Need to Do151Setting Up Options for Vendors and Purchases151Adding Vendors151Entering a Purchase153Ordering Goods and Services155Getting a Quote from a Vendor156Ordering Goods and Services Based on a Quote157Receiving Goods and Services157Paying for Goods and Services158Prepaying Goods and Services159Applying a General Prepayment to a Payment160Correcting or Cancelling Purchases, Orders, and Quotes160Changing or Cancelling a Purchase Invoice161Changing or Cancelling a Purchase Order or Quote162Manually Correcting a Purchase Invoice163Correcting or Cancelling Payments to Vendors163Automatically Correcting or Cancelling Payments to Vendors164Manually Correcting or Cancelling Payments to Vendors164Correcting or Cancelling Prepayments165Chapter 13: Selling167What You Need to Do169Setting Up Options for Customers and Sales169Adding Customers169Adding Basic Customer Information169Entering a Sale171Entering an Order from a Customer173Giving a Quote to a Customer174Entering an Order for Goods and Services Based on a Quote175Filling an Order or Quote175Receiving Payment for Goods and Services176Receiving a Payment on Unpaid Invoices176Receiving Deposits from Customers177Applying a General Deposit to a Customer Payment178Correcting or Cancelling Sales, Orders, and Quotes178Changing or Cancelling a Sales Invoice179Manually Correcting a Sales Invoice181Correcting or Cancelling Payments From Customers181Automatically Correcting or Cancelling Payments from Customers182Manually Correcting or Cancelling Payments from Customers182Correcting or Cancelling Deposits183Accepting a Customer Return183Offering a Customer a Refund184Issuing a Credit Note185Customers Who Don’t Pay186Charging Interest on Overdue Invoices186Writing Off Bad Debts187Chapter 14: Paying Bills189Paying Credit-Card Bills191Paying Other Bills192Correcting or Cancelling Other Kinds of Payments192Automatically Correcting or Cancelling Other Payments193Chapter 15: Paying Employees195What You Need to Do197Checking your Payroll Options197Adding Employees197Adding Basic Employee Information197Adding Income Information for an Employee198Adding Taxes And Deductions for an Employee199Recording GST and QST on Employee Benefits200Paying Individual Employees202Paying a Group of Employees with a Payroll Cheque Run203Paying Out Vacation Time204Checking How Much Vacation Pay You Owe an Employee204Looking Up Information on Old Paycheques205Correcting Errors on Paycheques205Automatically Correcting an Employee’s Most Recent Paycheque205Correcting an Older Paycheque206Keeping Your Tax Tables Up To Date208Chapter 16: Entering Other Types of Transactions209Recording a Miscellaneous Transaction211Transferring Funds from One Account to Another211Changing or Cancelling a Miscellaneous Transaction212Manually Correcting a Miscellaneous Transaction212Chapter 17: Allocating Revenues and Expenses to Projects215Allocating Project Revenues and Costs217Allocating an Amount to a Project217Chapter 18: Keeping Track of Employee Time and Billing219Keep Track of Time and Billing221Create a Service Item for Each Activity221Record the Time Spent222Invoice the Customer223Looking Up Time Slips224Adjusting Time Slips224Time-Slips Reports227Part 3: Company Maintenance229Chapter 19: Preventing Problems231Checking Data Integrity233What to Do If You Have Errors in Your Data233Backing Up Your Company’s Information234Backing Up Your Data234Changing the Backup Frequency235Other Uses for Old Backups235Restoring a Backup236Chapter 20: Daily and Monthly237Enhancing Database Performance239Maintaining Records239Restrictions to Changing Records239Changing Records240Restrictions to Removing Records240Removing Records243Automatically Updating Personal Tax Credits Subject to Indexing243Receiving Money from Credit-Card Sales244Reconciling Statements from a Bank or Credit-Card Company245Automatically Reconciling Using Online Services246Manually Reconciling Your Statement247Comparing the Statement to Your Account Records247Accounting for Interest and Service Charges248Correcting Discrepancies between the Statement and Your Simply Accounting Data249What To Do with an Unresolved Amount251Adjusting Inventory Levels252Correcting Inventory Adjustments253Checking Your Budget254Getting the Facts254Using Graphs254Quickly Updating Your Budget255Daily and Monthly Checklists255At the End of the Day256At the End of the Month256At the End of the Quarter257Chapter 21: End of Year and Tax Period259End of a Provincial or State Tax Period261End of a GST, HST, or QST Period261Printing Reports at the End of a Tax Period261Adjusting the Sales Tax Reports262Backing Up Your Data Before Filling Out the Sales Tax Return263Filling Out the Sales Tax Return263Paying the Government What You Owe or Receiving a Refund264End of a Contract Payment Reporting Period267End of a Calendar Year267End of a Fiscal Year268Checking Your Data and Backing It Up269Exporting GIFI Data269Printing Year-End Reports270Adjusting Entries in the Previous Year270Printing Audit Trail Reports271Part 4: Time-Savers273Chapter 22: Increasing Efficiency275Centralize Tasks in the Daily Business Manager277Displaying the Daily Business Manager Automatically277Batch Process and Print Transactions278Attach Notes to the Business Calendar279Use To-Do Lists as Reminders of Tasks to Be Completed280Print Forms in Batches282Turn on the Batch Printing Option282Print the Batch283Using Checklists284Displaying Checklists284Using an Existing Checklist285Creating or Changing Checklists285Looking Up Information286Looking Up an Invoice, Order, or Quote286Getting More Details from Reports287Tracking Shipments288Reconciling Grouped Deposits289Adding Records “on the Fly”290Entering Transactions that Occur on a Regular Basis291Storing a Recurring Transaction291Using a Recurring Transaction291Changing a Recurring Transaction292Set Up Bills of Material for Inventory Items292Using a Pop-Up Calendar in Date Fields293Chapter 23: Reducing Clutter295Keeping Inactive Parts of Your Business out of the Way297Customizing Windows To Show What You Need297Hiding Unused Parts of Simply Accounting298Status Bar298Automatic Advice298Sections of the Home Window299Account Numbers on Reports300Icon Windows300Clearing Old Information from Simply Accounting301Clearing Data Automatically303Part 5: Developing Your Business305Chapter 24: Maintaining a Heathly Business307Exploring Your Financial Position309Income Statement309Balance Sheet311Graphing Revenues and Expenses315Understanding Your Cash Flow316Cash-Flow Projection316Statement of Cash Flows317Chapter 25: Developing Customer and Vendor Relations321Evaluating Your Customers323Getting a General Report on Customers323Identifying Customers with Increased Monthly Sales325Identifying Customers With Decreased Sales326Dealing with Overdue Sales Invoices326Evaluating Your Vendors328Getting a General Report on Vendors328Finding Out When Payments Will Come Due329Printing a Report Showing Overdue Payments Owed to Vendors330Chapter 26: Tracking Your Inventory333Identifying the Items That Make the Most Money335Knowing When To Re-order336Understanding the Value of What You Have On Hand338Chapter 27: Using Graphs341Customizing Graphs343Changing the Colour344Displaying the Detail for a Part of the Graph345Changing the Legend345Creating an Exploding Pie Chart346Pasting a Graph into a Presentation347Adjusting the Background Colour347Part 6: Appendixes349Chapter 28: Cash-Basis Accounting351What Is Cash-Basis Accounting?353How Does Cash-Basis Accounting Affect Simply Accounting?353The Process Button is Renamed353Some Procedures Use Different Accounts354Additional Reports355Deposits and Prepayments355Correcting Errors356Printing Accrual-Basis Reports in Cash-Basis Accounting356Changing Accounting Methods358Changing to Cash-Basis Accounting358Changing to Accrual-Basis Accounting359Chapter 29: Troubleshooting361Be Sure You Have the Latest Version363Where’s the Problem?363Starting Simply Accounting363Dimmed Options363Printing363Adding Vendors and Customers364Paying Employees365Customizing Reports365Graphing365Index367Größe: 2,38 MBSeiten: 379Language: EnglishHandbuch öffnen
