OKI 4580 User Manual

Table of Contents

Contents

Introduction ........................................................ 5

Features ........................................................... 5
Handset Kit ....................................................... 5

Safety .................................................................. 6

Component Identification .................................. 8

What You Should Receive ................................ 8
Components 1 .................................................. 9
Components 2 .................................................. 9
Components 3 ................................................ 10
Control Panel Keys and Indicators ................. 11
The One-Touch Keypad ................................. 17

Using the One-Touch Keys for Dialing ....... 17
Using the One-Touch Keys for Selecting

Functions and Programming .................... 17

Sounds Your Fax Machine Makes .................. 18

Installation ........................................................ 19

Getting Started ............................................... 19

Where to Install Your Machine ................... 19
Unpacking .................................................. 19

Setting Up Your Machine ................................ 20

Install the Paper Tray/Copy Stacker ........... 20
Install the Document Tray .......................... 20
Install the Toner Cartridge .......................... 21
Connect to the Telephone Line ................... 23
Connecting an External Telephone or

Answering Machine ................................. 23

Connect Power .......................................... 23
Loading Paper ............................................ 24

Setting the Clock ............................................ 25
Setting the Answering Mode ........................... 26

Answering Mode Options ........................... 26
Changing the Answering Mode .................. 27

Setting the Fax Identification .......................... 28
Setting Language ........................................... 29
Connecting to a PBX ...................................... 30

Dial Directories ................................................. 31

Programming One-Touch Keys ...................... 31

Chain Dialing .............................................. 32

Programming Auto Dial Numbers ................... 33
Programming Groups ..................................... 35

Basic Operations .............................................. 36

Preparing Documents ..................................... 36

Document Size .......................................... 36
Multiple Page Documents .......................... 36

Loading Documents ....................................... 37
Sending a Fax to a Single Location ................ 38

Search Key Dialing .................................... 38
Real-Time Dialing ....................................... 38
Redialing .................................................... 38
Confirming Results ..................................... 38
Stopping a Transmission ............................ 38

Sending a Fax to Multiple Locations

(Broadcasting) .............................................. 39

Performing a Broadcast Operation ............. 39
To make corrections ................................... 39

Faxing to a Group .......................................... 40

Sending a Fax to a Group .......................... 40

Receiving Faxes Manually ............................. 40
Receiving Faxes in Memory ........................... 41

Memory Reception mode ........................... 41
No Paper Reception ................................... 41
No Toner Reception ................................... 41
Canceling Messages Stored in Memory ..... 41

Rejecting Unsolicited Fax Messages .............. 42
Power Failures and Memory .......................... 42
Making Copies ............................................... 43

Making Copies with the

Manual Paper Feeder .............................. 43

Using Voice Request ...................................... 43

To Initiate a Voice Request ......................... 43
To Answer a Voice Request ....................... 43

Advanced Operations ...................................... 44

Sending a Fax at a Later Date and Time ........ 44

Sending a Delayed Fax from the Document

Feeder ..................................................... 44

Sending a Delayed Fax From Memory ....... 45
Canceling a Delayed Transmission ............ 45

Sending a Confidential Fax or Sub-address

Transmission ................................................ 46

Receiving Confidential Faxes ......................... 46

Creating a Confidential Mailbox (Personal

Box) ......................................................... 47

Closing a Mailbox ....................................... 47
To Change Your Password ......................... 48