Xerox SmartSend Support & Software User Guide
Distribution Workflows
SMARTsend
Document Name
Document Name
48
Name Suffix
When a base file name is specified or the Name Provided at Scan Source option is selected, a suffix
may be specified to be appended to the end of the base file name. By using suffixes, unique file names
can be assured. This is especially important for document destinations that overwrite files with the
same name.
may be specified to be appended to the end of the base file name. By using suffixes, unique file names
can be assured. This is especially important for document destinations that overwrite files with the
same name.
Select one of the following suffixes:
•
None.
•
Date and Time (default): The date and time (year, month, day, hour, minute, second) when the
file is processed will be appended to the base file name. For example, if a base file name of myFile
and a file type of PDF are specified and a document is scanned on August 25, 2004, at 12:24:06,
the resulting output file name will be:
file is processed will be appended to the base file name. For example, if a base file name of myFile
and a file type of PDF are specified and a document is scanned on August 25, 2004, at 12:24:06,
the resulting output file name will be:
myFile20040825122406.pdf
Choose this setting when scan files are created or modified often and each file must be kept.
•
Unique ID: automatically generates and appends to the base file name a unique identification
number of 32 characters. Choose this setting when simple tracking of scan files can be
accomplished by random ID numbers.
number of 32 characters. Choose this setting when simple tracking of scan files can be
accomplished by random ID numbers.
Document Type
The Document Type options specify the type and format of the distribution output files. By default,
SMARTsend will assign a single common document type to be used for destinations in the workflow.
However, you can also specify different document types for each destination in the workflow. Select
one of the following options to configure the Document Type settings for the workflow:
SMARTsend will assign a single common document type to be used for destinations in the workflow.
However, you can also specify different document types for each destination in the workflow. Select
one of the following options to configure the Document Type settings for the workflow:
Use the same Document or Print Type for all destinations
Enables you to select and configure a single document type/format and print type (when applicable)
for the workflow destination(s).
for the workflow destination(s).
Use a different Document or Print Type for each destination
Enables you to select and configure different document types/formats and print types (when
applicable) for each destination type specified in the workflow.
applicable) for each destination type specified in the workflow.
Note:
A suffix cannot be used when Auto Generate a Name (8 characters) is selected for
file naming.