Xerox SmartSend Support & Software User Guide
6-6
How to Scan
To scan a document using a PaperWare cover sheet when the workflow has editable
document attributes:
document attributes:
1
From the device user interface select the device scan template which was published when the cover
sheet was created. The name of the device template that is needed will be printed on the cover sheet. If
the template is not listed on the device, refresh the list of templates using the device interface.
sheet was created. The name of the device template that is needed will be printed on the cover sheet. If
the template is not listed on the device, refresh the list of templates using the device interface.
2
The device will prompt you to enter values for attributes that are specified as editable. Enter the values.
3
On the cover sheet select the checkboxes for the destinations to which you want the scan file to be
delivered.
delivered.
4
Place the document to be scanned and the cover sheet in the feeder, with the cover sheet as the first
page. Multiple jobs can be placed on the device, provided each is separated by a cover sheet.
page. Multiple jobs can be placed on the device, provided each is separated by a cover sheet.
5
Press Start.
6
If job confirmation was specified when the workflow was created, a job confirmation should be printed
or e-mailed. Check the job confirmation to be sure that the job completed successfully. The output file
should be at every destination specified by the workflow.
or e-mailed. Check the job confirmation to be sure that the job completed successfully. The output file
should be at every destination specified by the workflow.
Customized PaperWare Scan Settings
To scan a document using customized PaperWare scan settings, a device template with the modified scan
settings must first be published at the device(s). See Personalize Your PaperWare Form Scan Settings on
page 2-7.
settings must first be published at the device(s). See Personalize Your PaperWare Form Scan Settings on
page 2-7.
To scan a document using the new scan settings:
1
Select the template with the customized settings from the device user interface. If the template is not
shown, refresh the list of templates using the device interface.
shown, refresh the list of templates using the device interface.
2
On the cover sheet select the checkboxes for the destinations to which you want the scan file to be
delivered.
delivered.
3
Place the document to be scanned and the cover sheet in the feeder, with the cover sheet as the first
page. Multiple jobs can be placed on the device, provided each is separated by a cover sheet.
page. Multiple jobs can be placed on the device, provided each is separated by a cover sheet.
4
Press Start.
5
If job confirmation was specified when the workflow was created, a job confirmation should be printed
or e-mailed. Check the job confirmation to be sure that the job completed successfully. The scan file
should be at every destination specified by the workflow.
or e-mailed. Check the job confirmation to be sure that the job completed successfully. The scan file
should be at every destination specified by the workflow.
N
OTE
:
If destinations were checked at the time of publication, those destinations will already be
checked on the cover sheet.
N
OTE
:
If destinations were checked at the time of publication, those destinations will already be
checked on the cover sheet.