Xerox ColorQube 9201/9202/9203 User Guide
E-mail Options
ColorQube™ 9201/9202/9203
E-mail
191
File Name
This feature enables you to name the file that is sent by E-mail.
•
Using the keyboard, enter the name
of the file.
of the file.
•
Up to 40 alphanumeric
characters can be entered.
characters can be entered.
•
To delete a character use the
back arrow key, or to clear the
entire entry select Clear Text.
back arrow key, or to clear the
entire entry select Clear Text.
•
Use the Keyboards... button to
access additional language
keyboards.
access additional language
keyboards.
•
Select Save to save your selections
and exit.
and exit.
File Format
The File Format determines the type of file created. You can select the file format you wish to use for
your scanned image. The options are:
your scanned image. The options are:
•
PDF (Portable Document Format)
allows recipients with the right
software to view, print or edit the e-
mail file, no matter what their
computer platform.
allows recipients with the right
software to view, print or edit the e-
mail file, no matter what their
computer platform.
•
Image Only optimises the file for
viewing and printing and cannot
be modified.
viewing and printing and cannot
be modified.
•
Searchable runs the file through
an Optical Character Recognition
(OCR)
an Optical Character Recognition
(OCR)
process. This can take a
few minutes but allows the text in the file to be searchable and editable. If Searchable is
selected, the Document Language menu becomes available. Select the appropriate
language from the menu.
selected, the Document Language menu becomes available. Select the appropriate
language from the menu.
Depending on the receiving device, the PDF selection may not be compatible when the resolution
is set to 200 dpi.
is set to 200 dpi.
•
PDF/A is an industry standard format for long term document preservation based on the PDF
format. The Advanced Settings may need checking to ensure they are appropriate for extended
use.
format. The Advanced Settings may need checking to ensure they are appropriate for extended
use.
•
Image Only optimises the file for viewing and printing and cannot be modified.
•
Searchable runs the file through an Optical Character Recognition (OCR) process. This can
take a few minutes but allows the text in the file to be searchable and editable. If Searchable
is selected, the Document Language menu becomes available. Select the appropriate
language from the menu.
take a few minutes but allows the text in the file to be searchable and editable. If Searchable
is selected, the Document Language menu becomes available. Select the appropriate
language from the menu.