Cisco Cisco Unified MeetingPlace Web Conferencing User Guide
Welcome to Cisco Unified MeetingPlace Web Conferencing
About Scheduling Meetings
11
User Guide for Cisco Unified MeetingPlace Web Conferencing Release 6.0
OL-12905-01
Step 6
(Optional. This parameter appears only if your deployment is configured for external access.) To make
this meeting available to users outside of your organization’s firewall, for the Allow External Web
Participants parameter, click Yes.
this meeting available to users outside of your organization’s firewall, for the Allow External Web
Participants parameter, click Yes.
Note
To make a video meeting available to video participants outside of your firewall, the Video
Integration software must be installed on the external web server or cluster of servers. If this is
not the case or you are not sure, click No.
Integration software must be installed on the external web server or cluster of servers. If this is
not the case or you are not sure, click No.
Step 7
(Optional) Check the Reserve Audio + Web Conferencing check box to configure audio and
web-conferencing parameters. For parameter information, see
web-conferencing parameters. For parameter information, see
in the
.
Note
If you do not reserve an audio plus web conference, audio for the meeting can be provided only
by the video server; audio users dialing into the Audio Server will be prevented from joining the
meeting.
by the video server; audio users dialing into the Audio Server will be prevented from joining the
meeting.
Step 8
Check the Reserve Video Conferencing check box to configure video-conferencing parameters.
Step 9
In the Number of Video Callers field, enter the number of video ports that you want to schedule. Include
the total number of video terminals that you plan to invite by using the Reserve Video Terminals fields,
plus a port for each additional video endpoint that will attend the meeting.
the total number of video terminals that you plan to invite by using the Reserve Video Terminals fields,
plus a port for each additional video endpoint that will attend the meeting.
Step 10
(Optional) Reserve video terminals for the meeting by doing the following:
a.
Enter a search string (part or all of a video terminal name) in the Search Directory field and click
the magnifying glass to update the list of video terminals you can invite to your meeting. Leave the
search string blank to search for all applicable terminals.
the magnifying glass to update the list of video terminals you can invite to your meeting. Leave the
search string blank to search for all applicable terminals.
Note
The search results may depend on the meeting category you selected in
b.
To invite one or more video terminals to the meeting, select the terminal(s) from the directory list
and click Add.
and click Add.
c.
To remove one or more invited video terminals, select the terminal(s) from the invited terminals list
and click Remove.
and click Remove.
d.
(Optional) Click Check Availability to see the availability of the invited terminals on the day of the
meeting.
meeting.
Step 11
Invite profile and guest users in the Invitees section by entering part or all of the user name or e-mail
address in the Add Invitee or Team field. As you enter characters in the name, Cisco Unified
MeetingPlace suggests possible matches from the address book of users with Cisco Unified
MeetingPlace profiles. Select a profile from the suggested list.
address in the Add Invitee or Team field. As you enter characters in the name, Cisco Unified
MeetingPlace suggests possible matches from the address book of users with Cisco Unified
MeetingPlace profiles. Select a profile from the suggested list.
Note
If you do not select a profile from the address book, the user will be invited as a guest.
Step 12
After entering the name, click Add to add the user to the Invitees table.
Step 13
In the Invitees table, enter an e-mail address for the invitee if none has been entered and choose meeting
permissions for the user. Each user must have an e-mail address, and at least one user must have
permissions for the user. Each user must have an e-mail address, and at least one user must have
permissions for the meeting.