Cisco Cisco WebEx Meeting Center WBS29.8 User Guide
Chapter 2: Scheduling a Meeting
Optional. Select Advanced Telepresence
Settings to specify additional details such
as call-in and call-out settings. For details,
see
Settings to specify additional details such
as call-in and call-out settings. For details,
see
About advanced telepresence settings
(on page 18).
3
Add invitees to the WebEx meeting in the To box of your Outlook meeting.
4
Enter the topic of the meeting in the Subject box of your Outlook meeting.
5
Specify the meeting start and end times and, if necessary, recurrence
options.
options.
Note:
Although other types of WebEx meetings provide different email invitations for the
host and the attendees, when you schedule a CMR Hybrid meeting, you and the
attendees all receive the same email invitation. Your email invitation does not
contain any confidential host information, such as the host key or host access code.
If you need to see the host key or host access code, select the link in your email
invitation to go to the meeting information page on your WebEx site, and sign in to
see your host details.
host and the attendees, when you schedule a CMR Hybrid meeting, you and the
attendees all receive the same email invitation. Your email invitation does not
contain any confidential host information, such as the host key or host access code.
If you need to see the host key or host access code, select the link in your email
invitation to go to the meeting information page on your WebEx site, and sign in to
see your host details.
The CMR Hybrid integration does not support exceptions to a recurring meeting
series; in other words, it does not support changes to an individual occurence of the
meeting series.
series; in other words, it does not support changes to an individual occurence of the
meeting series.
If you schedule an alternate host, he or she can start the meeting, manage the
meeting, and can record the meeting; however, the meeting recording will be sent to
you, the original host.
meeting, and can record the meeting; however, the meeting recording will be sent to
you, the original host.
When scheduling meetings, do not schedule more than two meetings for the same
time period, because you cannot be the host of two meetings that are active at the
same time. Even if you allow alternate hosts to start your meetings without you, you
are still considered to be the host of the meetings that you schedule, unless you are
a delegate of a host. For more information about delegates, see
time period, because you cannot be the host of two meetings that are active at the
same time. Even if you allow alternate hosts to start your meetings without you, you
are still considered to be the host of the meetings that you schedule, unless you are
a delegate of a host. For more information about delegates, see
Assigning a
delegate to schedule WebEx meetings for you
(on page 27).
Adding TelePresence systems during scheduling
Using the integration to Outlook, you can easily add TelePresence systems to
a meeting that you are scheduling. The Select TelePresence Rooms dialog
displays all the TelePresence systems in your organization. You do not need
to comb through a large Global Address List in your organization.
a meeting that you are scheduling. The Select TelePresence Rooms dialog
displays all the TelePresence systems in your organization. You do not need
to comb through a large Global Address List in your organization.
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