Cisco Cisco TelePresence Management Suite (TMS) Version 15
Do not use this service user to log onto Smart Scheduler and create bookings.
Time Zone Display
Bookings will be created using the time zone detected on the user's computer. To see their time zone, users can go to
the date and time settings in the User Portal,
the date and time settings in the User Portal,
Account Settings > Locale
. Note that as the detection works for time zone
rule sets, but not names, the name displayed for the user's time zone may be incorrect.
This is also where users can set their preferred display format for time and date, which is stored in the browser's cookies.
WebEx Booking
With Smart Scheduler users can book:
■
Cisco Collaboration Meeting Rooms Hybrid meetings—telepresence with WebEx.
■
Telepresence-only meetings.
The option to include WebEx in a meeting will be available in the Smart Scheduler booking form if Cisco Collaboration
Meeting Rooms Hybrid has been set up with Cisco TMS, see
Meeting Rooms Hybrid has been set up with Cisco TMS, see
We strongly recommend that Single Sign-On be deployed for Cisco TMS and WebEx for easy addition and management
of users.
of users.
In a non-SSO scenario, a WebEx username and password must be manually added for each Cisco TMS/Smart
Scheduler user that will book with WebEx. Administrators can add this in Cisco TMS, or users can add credentials
themselves through the Smart Scheduler settings.
Scheduler user that will book with WebEx. Administrators can add this in Cisco TMS, or users can add credentials
themselves through the Smart Scheduler settings.
How Smart Scheduler Works
1.
When a domain user signs into Smart Scheduler and books a meeting, the request is passed to Cisco TMS.
2.
This communication goes through the Cisco TelePresence Management Suite Extension Booking API (Cisco
TMSBA).
TMSBA).
3.
The Cisco TMS user entered during installation of Cisco TMSPE is the service user for Smart Scheduler. This user
creates the booking in Cisco TMS on behalf of the Cisco TMSPE user.
creates the booking in Cisco TMS on behalf of the Cisco TMSPE user.
If the Cisco TMSPE user does not already exist in Cisco TMS, it will be created at the same time as the booking.
4.
When the booking is complete, Cisco TMS sends an email confirmation to the user who booked the meeting. The
message containing meeting details including route, scheduled systems, WebEx information, and so on, may then
be forwarded to the other meeting participants.
message containing meeting details including route, scheduled systems, WebEx information, and so on, may then
be forwarded to the other meeting participants.
Cisco TMS also sends email to the service user for Smart Scheduler when a booking is created or updated. For
more information on the service user and how to set it up not to receive email, see
more information on the service user and how to set it up not to receive email, see
.
Deploying Collaboration Meeting Rooms
What are Collaboration Meeting Rooms?
Collaboration Meeting Rooms (CMRs) are reserved virtual spaces that have a set video address. Users can call in to that
address at any time to start a meeting.
address at any time to start a meeting.
Collaboration Meeting Rooms provide an easy way to connect using telepresence without knowing where other
participants are located; everyone dials into the same virtual room from their laptop, telepresence room, desktop
endpoint, or their phone.
participants are located; everyone dials into the same virtual room from their laptop, telepresence room, desktop
endpoint, or their phone.
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Cisco TelePresence Management Suite Provisioning Extension with Cisco VCS Deployment Guide