GFI MailArchiver, 25 mailbox MAR25 User Manual
Product codes
MAR25
Automatically archive corporate email into one storage area
Your mail server is not the ideal place to store all organizational email: Over time this
will cause a severe decline in email performance. Moving old emails into a database
will keep your mail server performance high and email stores compact.You may archive
your email in:
will cause a severe decline in email performance. Moving old emails into a database
will keep your mail server performance high and email stores compact.You may archive
your email in:
Archive stores management
Auditing reports
Auditing database activity – auditing settings
Archiving and user exclude options
PSTExporter report
· A SQL database: Because email is stored in a standard SQL database, it is easy
to backup and restore; no special Exchange backup tools are required. This setup
is strongly recommended for high email volume environments.
is strongly recommended for high email volume environments.
· Directly to an NTFS hard drive: You may store email in a database that is located
on an NTFS-formatted hard drive, saving you the license costs of Microsoft SQL
Server! This setup is suitable for low email volume environments and for small
enterprises intending to save on license costs of Microsoft SQL Server.
Server! This setup is suitable for low email volume environments and for small
enterprises intending to save on license costs of Microsoft SQL Server.
Multiple database support and ‘automatic’ database management support
It is possible to archive emails in multiple databases – this overrides the problem of
having one large database that becomes slow and requires more maintenance. GFI
MailArchiver allows you to automatically archive emails to a new database after a
specified time, for example, every month or quarter.
having one large database that becomes slow and requires more maintenance. GFI
MailArchiver allows you to automatically archive emails to a new database after a
specified time, for example, every month or quarter.
Reduce email storage requirements
GFI MailArchiver compresses and decompresses attachments on the fly, which results
in considerable savings in terms of storage when compared to storing attachments in
the Exchange stores. In addition, storing email in a database is more space efficient
than storing in PST files. An added advantage is that GFI MailArchiver archives only
one copy of attachments sent to multiple recipients.
in considerable savings in terms of storage when compared to storing attachments in
the Exchange stores. In addition, storing email in a database is more space efficient
than storing in PST files. An added advantage is that GFI MailArchiver archives only
one copy of attachments sent to multiple recipients.
End PST hell
Using GFI MailArchiver for Exchange eliminates the need for users to archive their
mail in PST files on local hard disks. These PST files end up being very large and are
difficult to backup and search. Many users do not know how to organize their PST files
properly. With GFI MailArchiver, users can browse to the web search interface and
retrieve past email from the database, rather than having to dig through a store of PST
files on disk to find a particular email.
mail in PST files on local hard disks. These PST files end up being very large and are
difficult to backup and search. Many users do not know how to organize their PST files
properly. With GFI MailArchiver, users can browse to the web search interface and
retrieve past email from the database, rather than having to dig through a store of PST
files on disk to find a particular email.
Migrate old PST files stored on client machines
Through GFI MailArchiver's agent-based PST Exporter, you can archive emails
processed by Microsoft Exchange prior to the installation of GFI MailArchiver. The GFI
PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive
store without any end-user intervention. Agents save extracted emails in a destination
folder and the GFI MailArchiver Import Service then imports the extracted emails into
a GFI MailArchiver archive store.
processed by Microsoft Exchange prior to the installation of GFI MailArchiver. The GFI
PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive
store without any end-user intervention. Agents save extracted emails in a destination
folder and the GFI MailArchiver Import Service then imports the extracted emails into
a GFI MailArchiver archive store.
Set up email retention and categorization policies
Setting up an email retention policy is critical and while email archiving is essential,
retaining emails for an indefinite time is costly! With GFI MailArchiver you can create
rules to delete one or more emails after a specific time, for example, you can delete
all emails sent by the Marketing Department that are older than 7 years. In addition,
GFI MailArchiver can help you to categorize emails by adding a label to the emails that
meet a particular condition. For example, emails sent from the CEO, could be
automatically labelled with [CEO].
retaining emails for an indefinite time is costly! With GFI MailArchiver you can create
rules to delete one or more emails after a specific time, for example, you can delete
all emails sent by the Marketing Department that are older than 7 years. In addition,
GFI MailArchiver can help you to categorize emails by adding a label to the emails that
meet a particular condition. For example, emails sent from the CEO, could be
automatically labelled with [CEO].
Helps comply with Sarbanes-Oxley Act
By archiving all company email, GFI MailArchiver helps organizations to meet regulatory
compliance such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and
Security and Exchange Commission (SEC) rules, public companies must prove that
their internal controls and audit trails are sound and that their processes are capable
of producing certifiably correct data. Companies must retain all correspondence created,
sent, or received "in connection with an audit or review" of a public company for a
period of seven years, during which time these records must be non-erasable and
non-rewritable. This includes any "electronic records" such as email, particularly relating
to subjects, departments or individuals involved in auditing procedures. Failure to
comply is a crime, punishable by up to 10 years in jail.
compliance such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and
Security and Exchange Commission (SEC) rules, public companies must prove that
their internal controls and audit trails are sound and that their processes are capable
of producing certifiably correct data. Companies must retain all correspondence created,
sent, or received "in connection with an audit or review" of a public company for a
period of seven years, during which time these records must be non-erasable and
non-rewritable. This includes any "electronic records" such as email, particularly relating
to subjects, departments or individuals involved in auditing procedures. Failure to
comply is a crime, punishable by up to 10 years in jail.