User ManualTable of ContentsContents2Safety information6About your printer7Thank you for choosing this printer!7Minimizing your printer's environmental impact7Finding information about the printer8Understanding the parts of the printer10Ordering and replacing supplies12Ordering ink cartridges12Replacing ink cartridges13Recycling Dell products14Using the printer control panel buttons and menus16Replacing the language sheet16Using the printer control panel17Changing the Sleep timeout19Saving paper and energy19Restoring factory default settings19Using shortcuts21What are shortcuts?21Getting started22Launching the shortcuts page using the printer software22Creating a shortcut22Using shortcuts on the printer23Modifying or deleting a shortcut23Using the printer software24Minimum system requirements24Using the Windows printer software24Using the Macintosh printer software26Finding and installing optional software27Downloading PCL and PS drivers (Windows only)27Reinstalling the printer software27Uninstalling the printer software27Installing the printer software28Loading paper and original documents29Loading the paper tray29Loading envelopes or photo paper32Loading various paper types35Saving paper settings38Loading original documents on the scanner glass38Loading original documents into the ADF39Printing40Tips for printing40Printing basic documents40Printing a document40Collating printed copies40Changing the print order of pages41Printing multiple pages on one sheet42Printing documents from a flash drive43Printing specialty documents43Printing on envelopes43Printing on labels44Printing on custom-size paper45Working with photos46Supported file types46Using a flash drive with the printer46Printing photos from a flash drive47Printing photos from a PictBridge-enabled digital camera47Printing on both sides of the paper (duplexing)48Printing on both sides of the paper (duplexing) automatically48Setting the duplex printing dry time50Managing print jobs51Finding the print queue for your printer51Setting your printer as the default printer52Changing the default printing mode52Pausing print jobs53Resuming print jobs53Canceling print jobs54Copying55Tips for copying55Making copies55Copying an ID card56Enlarging or reducing images56Adjusting copy quality57Making a copy lighter or darker57Collating copies using the printer control panel57Placing separator sheets between copies58Copying multiple pages on one sheet58Placing an overlay message on each page58Removing the background of a copy59Making a two-sided (duplex) copy59Making a two-sided (duplex) copy automatically59Making a two-sided (duplex) copy manually59Canceling copy jobs60Scanning61Tips for scanning61Scanning to a local computer61Scanning to a network computer62Scanning to a flash drive or memory card62Scanning photos for editing63Scanning documents for editing64Scanning directly to e-mail using the printer software65Scanning to a PDF65Scanning FAQ66How can I improve the quality of a scan?66How do I scan in black and white?66Why am I being asked for a PIN?66Canceling scan jobs67E-mailing68Setting up the printer to e-mail68Setting up the e-mail function68Configuring e-mail settings68Creating an e-mail contact list using the computer68Sending e-mail69Tips for e-mailing70Canceling an e-mail70Faxing71Setting up the printer to fax71Scenario 1: Standard telephone line71Scenario 2: Digital Subscriber Line (DSL)74Scenario 3: VoIP telephone service75Scenario 4: Digital telephone service through a cable provider76Scenario 5: Country- or region-specific setup77Entering your user information81Configuring the fax settings82Configuring fax settings using the printer control panel82Configuring fax settings using the fax software83Creating a contact list84Creating a contact list using the printer control panel84Creating a contact list using the fax software84Sending faxes85Tips for sending faxes86Sending faxes using the printer control panel86Sending faxes using the computer86Receiving faxes87Tips for receiving faxes87Receiving faxes automatically87Receiving faxes manually88Faxing FAQ88If I skipped the fax setup initially, do I need to run the installer again to set up the fax?88What is a splitter and what type of splitter should I use?89What is my fax number?89What is my dialing prefix?89When do I need to set Auto Answer to On?89How many rings should I set?90How do I set the distinctive ring for the printer?90How can I check the dial tone?90How do I adjust the speaker volume on the printer?91How can I make sure that fax calls go to the printer and voice calls go to the answering machine?91What settings work best with voice mail service?91How do I change the resolution of the documents that I fax?91How do I send a fax at a scheduled time?92How do I send a fax using a phone calling card?92How do I know that the fax was sent successfully?92How do I print the fax history of the printer?93How do I print a fax on both sides of the paper?93How do I forward a fax?93Can I block faxes?93Can I retrieve failed faxes?94Networking95Installing the printer on a wireless network95Wireless network compatibility95Supported network security options95Printing a network setup page96Information you will need during wireless setup96Information you will need during advanced wireless setup97Installing the printer on a wireless network98Installing the printer on other computers99Determining the printer status using the network indicator light99Special wireless installation instructions100Assigning a static IP address101Changing wireless settings after installation101Advanced wireless setup102Adding a printer to an existing ad hoc wireless network102Configuring Wi-Fi Protected Setup manually103Use the Push Button Configuration (PBC) method103Use the Personal Identification Number (PIN) method103Configuring security103Configuring 802.1X Authentication104Installing the printer on an Ethernet network104Information you will need to set up the printer on an Ethernet network104Installing the printer on an Ethernet network105Performing network management tasks105Switching between USB, Ethernet, and wireless connections (Windows only)105Switching between USB, Ethernet, and wireless connections (Macintosh only)107Sharing a printer in a Windows environment109Sharing a printer in a Macintosh environment110Networking FAQ110What is Wi-Fi Protected Setup?110Where do I find my WEP key or WPA/WPA2 preshared key/passphrase?111What is an SSID?111Where do I find my SSID?112What is a network?112How do I find out what type of security my network is using?112How are home networks configured?113What is a USB cable?115Why do I need a USB cable?115How do I attach the USB cable?115How are infrastructure and ad hoc networks different?116Finding the signal strength117How can I improve wireless signal strength?118Check the wireless signal quality118Move the printer closer to the access point118Remove obstacles between the access point and the printer118Remove sources of interference118Arrange the network to reduce signal absorption119How can I make sure my computer and printer are connected to the same wireless network?119Can I use my printer on a USB and a network connection at the same time?120What is a MAC address?121How do I find the MAC address?121What is an IP address?122What is TCP/IP?122How do I locate IP addresses?122How are IP addresses assigned?123What is a key index?123What is the difference between Guided and Advanced setup?123Maintaining the printer124Maintaining ink cartridges124Checking ink levels124Aligning the printhead124Cleaning the printhead nozzles125Cleaning the exterior of the printer125Cleaning the scanner glass126Moving the printer to another location126Troubleshooting128Before you troubleshoot128If Troubleshooting does not solve your problem128Setup troubleshooting128Incorrect language appears on the display128Change the language using the printer menus128Installation screen did not appear during installation129Launch the printer CD manually129Software did not install129Make sure that your computer meets the minimum system requirements129Temporarily disable security programs in Windows before installing the software129Check the USB connection129Reconnect the printer power supply129Print job does not print or is missing pages130Make sure the ink cartridges are inserted correctly130Select your printer from the Print dialog before sending the print job130Make sure the print job is not paused130Make sure your printer is set as the default printer130Reconnect the printer power supply130Remove and reconnect the USB cable connected to your printer130Check the USB connection131Remove and reinstall the printer software131Printer is printing blank pages131Reinstall the ink cartridges and deep clean and align the printhead131Printer is busy or does not respond131Make sure the printer is not in Sleep mode131Reconnect the printer power supply132Cannot delete documents from the print queue132Restart the computer and try again132Remove and reconnect the USB cable connected to your printer132Cannot print through USB132Check the USB connection132Make sure the USB port is enabled in Windows132Remove and reinstall the printer software133Understanding printer messages133Alignment Problem133Cannot Collate Job133Change [Paper Source] to [Size] Paper133Change [Paper Source] to [Size] [Type] Paper133Close Printer133Communication Error134Duplex Unit Missing134Ink Cartridge Error134Ink Cartridge Missing135Ink Cartridge Unsupported135Ink Low135Load [Paper Source] with [Size] Paper135Load [Paper Source] with [Size] [Type] Paper135Memory Device Error135Network [x] Software Error136Out of Paper in Tray [x]136Paper Tray [x] Detected136Paper Tray [x] Removed136Printer Memory Full136Printhead Cannot Move136Printhead Error137Printhead Missing138Printhead Unsupported138Printhead Warning139Replace Ink Cartridge140Scanned Document Too Long140Scanner ADF Cover Open140Scanner Disabled140Short Paper140Standard Network Software Error140Unrecoverable Scan Error141USB Device Not Supported141USB Hub Not Supported141Clearing paper jams141Paper jam in the printer141Paper jam in the exit tray144Paper jam in the duplex unit144Paper jam in the ADF (select models only)145Paper or specialty media misfeeds147Check paper condition147Check paper loading147Remove each page as it is printed147Adjust the paper guides to fit the loaded paper147Print troubleshooting148Poor quality at the edges of the page148Check minimum print settings148Select the Borderless print feature148Streaks or lines on printed image149Check the ink levels149Select a higher print quality from the printer software149Make sure the ink cartridges are properly installed149Align the printhead149Clean or Deep Clean the printhead nozzles149Print speed is slow149Select a lower print quality from the printer software149Manually select a paper type that matches the type of paper you are using149Remove and reinstall the printer software149Maximize computer processing speed149Add memory to the computer149Computer slows down when printing150Check the USB connection between the printer and computer150Refresh your network connections150Close all applications not in use150Check your computer performance150Copy and scan troubleshooting150Copier or scanner does not respond150Set your printer as the default printer150Remove and reinstall the printer software150Scanner unit does not close151Poor copy or scanned image quality151Clean the scanner glass151Adjust the scan quality from the printer software151Review the tips for copying, scanning, and improving print quality151Use a clearer version of the original document or image151Make sure the document or photo is loaded facedown on the scanner glass and in the correct corner151Partial copies or scans of documents or photos151Make sure the document or photo is loaded facedown on the scanner glass and in the placement corner151Select a paper size that matches the loaded paper151Make sure the Original Size setting matches the size of the document you are scanning151Scan was not successful151Check the USB connection151Restart the computer152Scanning takes too long or freezes the computer152Close other software programs that are not being used152Restart the computer152Cannot scan to a computer over a network152Make sure the printer and the destination computer are connected to the same network152Make sure the printer software is installed on the destination computer152Fax troubleshooting152Fax troubleshooting checklist153Cannot send faxes153Make sure that you have registered your user information in the printer153Decrease the transmission speed of the fax modem153Enable error correction154Enable automatic fax conversion154Make sure that the Dial Prefix setting is correct154Cannot receive faxes154Make sure that you have configured the correct settings for your setup154Make sure that the printer is connected to an analog port155Make sure that the printer memory is not full155Make sure that Fax Forwarding is disabled155Increase the ringer volume155Make sure that you have the correct manual answer code155Cannot run the fax software155Make sure the printer is connected to a telephone line155Fax error messages on the printer control panel156Network troubleshooting157Network troubleshooting checklist158The Continue button is unavailable159Check if the USB cable is securely plugged into the USB ports on both the computer and the printer159Make sure the printer is plugged in and turned on159Make sure the USB port on the computer is working159Make sure the USB cable is working159Make sure you are using the correct CD for your printer model159Reconnect the printer power supply159Run the installer again160Make sure your computer is able to acknowledge USB activity on the USB port160Computer firewall is blocking communication with the printer160Communication with printer lost when connected to Virtual Private Network (VPN)160Wireless troubleshooting161Resetting the wireless settings to factory defaults161Cannot print over wireless network161Wireless print server not installed163“Communication not available” message appears when printing wirelessly164Resolving intermittent wireless communications issues165Notices168Product information168Edition notice168GOVERNMENT END USERS168Federal Communications Commission (FCC) compliance information statement168Modular component notice169Licensing notices169Noise emission levels169Waste from Electrical and Electronic Equipment (WEEE) directive170Product disposal170Battery notice170Static sensitivity notice170Temperature information170Power consumption171Product power consumption171Sleep Mode171Off mode171Total energy usage171European Community (EC) directives conformity172Notice to users of the US telephone network: FCC requirements172Notice to users of the Canadian telephone network173Notice to users of the New Zealand telephone network174South Africa telecommunications notice174Notice to Users in the European Union175Regulatory notices for wireless products175Exposure to radio frequency radiation175Industry Canada (Canada)176Notice to users in the European Union176Index179Size: 2.45 MBPages: 186Language: EnglishOpen manual