OKI B4545 MFP Manual De Usuario

You must always enter the field separator character, even if one or 

more of the fields are left blank. In the example above, which uses a semi-colon 
as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

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Select 

 to authorize the importation of a directory.

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Create your directory on a PC in a file whose structure corresponds to that set 
out above. In order to be recognized as a directory, the file name must 
include the word directory and must have a .csv extension. For example: 
smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

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Create an e-mail addressed to your fax E-mail address, attach the file to it, 
and send your message via your mail server.

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Your fax will receive the e-mail containing the directory when it connects to 
the mail server, and will automatically import the attached file into its 
directory.

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Repeat the procedure as many times as required, for instance to update all 
the LAN faxes on your network with the same directory.

Importing a new directory completely overwrites any existing directory 

entries on the fax machine. Once your fax machine has a complete directory, we 
advise you to disable importing in order to protect the data already on the fax.

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Select 

 to prevent users from importing a directory.

You may also export a directory from a fax machine as a text file, and send it to 
any mail client (be it PC or fax based), in the form of an e-mail attachment entitled 
directoryxxx.csv.

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Key in the e-mail address of the PC or other fax machine to which you want 
to export the directory. You may export a directory to several fax machines 
simultaneously (refer to paragraph Dialing, page -76).

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Confirm by pressing OK.