Xerox SmartSend Support & Software Mode D'Emploi
Publishing to a Xerox Multifunction Device
5-3
Publishing to a Xerox Multifunction Device
Publishing a workflow to a Xerox Multifunction Device creates a device scan template and assigns it to the
selected Xerox Multifunction Device(s). Below are the steps for publishing to a device, followed by greater
details on each of the publication settings.
selected Xerox Multifunction Device(s). Below are the steps for publishing to a device, followed by greater
details on each of the publication settings.
To publish a workflow to a Xerox Multifunction Device:
1
Navigate to the User Home Page and click View All Workflows.
2
From the Workflow Name column in the Workflow Explorer, select the name of the workflow to be
published.
published.
3
From the list of Workflow Tasks, click Publish to Xerox Multifunction Device.
4
Specify Publication Settings:
a)
Enter a name for the publication. This name will appear in the list of templates and must be unique.
See Publication Name on page 5-3.
See Publication Name on page 5-3.
b)
Select the time when the publication will expire. See Expires After Not Used For on page 5-4.
c)
Select the devices on which the workflow will reside. See Add Workflow Publication to the
Following Device(s) on page 5-4.
Following Device(s) on page 5-4.
5
Specify the Document Attributes. Select Editable at the device if the document attributes will be
editable on the device during scanning. Up to six attributes can be edited at the device. See Document
Attributes on page 5-4.
editable on the device during scanning. Up to six attributes can be edited at the device. See Document
Attributes on page 5-4.
6
Specify the Scan Profile. Select the type of document that will be used for scanning with this template.
Click Properties to select custom settings for the document. See Scan Profile on page 5-5.
Click Properties to select custom settings for the document. See Scan Profile on page 5-5.
7
When you are finished, click OK.
Publication Settings
The Publish Workflow page contains a Publication Settings region where you can set the publication name,
expiration date, and the devices to which the template will be distributed.
expiration date, and the devices to which the template will be distributed.
Publication Name
The name will appear in the list of templates at the device and must be unique. The name also cannot be the
same name as a workflow (except for the workflow being published). The name must contain between 1 and
20 characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode characters 16-18 and 20-
25, or separator characters.
same name as a workflow (except for the workflow being published). The name must contain between 1 and
20 characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode characters 16-18 and 20-
25, or separator characters.
Some devices may not support names with more than 11 characters. If you enter a name containing more
than 11 characters and publish to a device that does not support names with more than 11 characters, an error
message will be displayed when you click OK to publish the template.
than 11 characters and publish to a device that does not support names with more than 11 characters, an error
message will be displayed when you click OK to publish the template.
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If the device you need is not listed, contact your SMARTsend administrator to have it added.
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The template may not appear in the list of templates at the device until the list is refreshed.