Cisco Cisco Unified MeetingPlace 7.1 Guida Utente
Using Microsoft Outlook with Cisco Unified MeetingPlace
How to Use Microsoft Outlook to Schedule Cisco Unified MeetingPlace and Cisco WebEx Meetings
8
Outlook 2003 Plug-in
Step 1
Open the Microsoft Outlook calendar and double-click any time.
Step 2
Click the MeetingPlace tab.
–
If prompted, log in to Cisco Unified MeetingPlace.
The Cisco Unified MeetingPlace scheduling form displays.
Step 3
Select Yes, create a new meeting.
Step 4
Enter the meeting details.
Note
If you do not enter a meeting ID, the system generates one automatically.
Step 5
If the choice is available, select either MeetingPlace or WebEx as the Web Conference provider.
Step 6
(Optional) Click More options.
•
If more than one server is listed, do not change the default unless you have reason to do so (for
example if you are unable to schedule a meeting using the default server).
example if you are unable to schedule a meeting using the default server).
•
If you do not specify a meeting language, the meeting uses the language specified in your profile.
This setting only affects the voice prompts and language of the
This setting only affects the voice prompts and language of the
web meeting room for the meeting
that you are scheduling.
•
If you are using Cisco WebEx, set Who Can Attend to Anyone.
Step 7
Click Recurrence... to schedule a recurring meeting.
Note
You cannot use the No end date option under Range of recurrence because the Cisco Unified
MeetingPlace system does not let you schedule meetings more than two years out. You must use
either the End by: or End after: option and be sure that the last meeting is scheduled within two
years.
MeetingPlace system does not let you schedule meetings more than two years out. You must use
either the End by: or End after: option and be sure that the last meeting is scheduled within two
years.
Step 8
Click the Appointment tab.
a.
Click Invite Attendees.
b.
To invite users and video terminals, enter their email addresses in the To... field in the Outlook
appointment.
appointment.
Note
Inviting a video terminal from Microsoft Outlook does not reserve the resource on
Cisco Unified MeetingPlace. Your system administrator, however, may have configured
Microsoft Exchange to prevent video terminals from being double-booked by enabling them
to automatically accept and decline meeting requests, similar to conference room
reservations.
Cisco Unified MeetingPlace. Your system administrator, however, may have configured
Microsoft Exchange to prevent video terminals from being double-booked by enabling them
to automatically accept and decline meeting requests, similar to conference room
reservations.
c.
Include a message, if desired.
Step 9
Click Send.