accpac simply accounting 9.0 Benutzerhandbuch

Part 3:  Company Maintenance 

19–2    Simply Accounting 

 

SWU9UG 19-21.doc, printed on 1/8/02, at 1:24 PM. Last saved on 1/8/02 11:54 AM. 

Imagine you turn on your computer and nothing happens. Or 
worse, you arrive at work to find that your computer has been 
stolen. The most important thing you can do every week, if not 
every day, is back up your company’s information. 

While you can back up onto any media, including another hard 
drive, we recommend you use either a tape backup or a CD 
writer. Floppy disks, while cheap, are prone to failure. (A 
backup on floppy disks is, however, better than no backup at 
all.) 

 

When you write data to a CD, your CD writer is physically 
burning pits into a coloured dye. Hence the term, “burning a 
CD.” You should store your CD at room temperature and away 
from the sun to help protect the CD’s coating. 

Debate continues about what type of media lasts the longest. 
Generally, however, the quality of manufacture is much more 
important than the coating or the dye colour. We recommend 
you purchase CDs from a reputable manufacturer. 

Rewritable CDs are not as reliable as regular recordable CDs. 

You should store your backup in a safe place. Store some 
backups at a different location, because fire or theft can destroy 
both your computer and your backup. 

1.  In the Home window, choose Check Data Integrity from the 

Maintenance menu. If Simply Accounting reports that your 
data is OK, proceed with the backup. If not, refer to “What to 
Do If You Have Errors in Your Data,” earlier in this chapter. 

 

Backup 

2.  In the Home window, choose Backup from the File menu. 

3.  Fill in the fields and click OK.