OKI 4580 User Manual

1 Load your documents.

2 Select a location. Refer to the instructions

below.

To Dial Using

Do This

A One-Touch key

Press the One-Touch key.

An Auto Dial number

Press the AUTO DIAL key, then
enter the 3-digit Auto Dial
number on the numeric keypad.

The numeric keypad

Dial as you would on a normal
telephone. If you make a
mistake, press 

YES

 to go back

and re-enter the number.

An external telephone

Pick up the handset of your
external telephone and dial the
number of the machine you wish
to transmit to. If the receiving fax
machine is in automatic
reception mode, you will hear a
high-pitched tone. If a person
answers the phone, ask them to
press the START key on their fax
machine.

3 If necessary, press the START key to begin the

transmission. Refer to the table below to
understand some of the messages you may
see during a typical fax transmission.

Message

Explanation

(location)

The remote location’s Personal
ID, TSI/CSI, Location ID or the
telephone number you entered
identifies the location during
transmission.

CALLING

The line is ringing.

SENDING

Your machine is sending the
message.

RESULT = OK

The fax was sent successfully.

COMMUN. ERROR

If you see this or another error
message, a problem occurred
during the communication. Try
resending the fax. Refer to the
chapter on Problem Solving for
assistance.

If you are not sure which One-Touch key or Auto
Dial number contains the location you want to
communicate with, use the SEARCH key to look
through an alphabetical list of all of the Location IDs
programmed into your machine.

1 When selecting locations, press the SEARCH

key. The display shows ENTER 1-ST CHAR.

2 Repeatedly press the SEARCH key to look

through the entire list of locations in alphabeti-
cal order, or locate the letter you want on the

numeric keypad, and press that key repeatedly
to look through Location IDs beginning with that
letter.

Normally, your machine dials the entire number of
the location you have selected at one time. Occa-
sionally, it may be necessary to dial numbers in real
time (one digit at a time).

If your machine is equipped with a handset, you
can dial in real time by picking up the handset. Or,
press the HOOK/V. REQUEST key.

If the line is busy or if there is no answer, your
machine waits, and then automatically redials the
number.

If your machine is transmitting from memory and a
communication error occurs, it automatically redials
the number and tries to send the fax again.

You can redial a number manually at any time by
pressing the REDIAL key.

After transmission, press the COPY key once (with
no documents loaded) to see a report confirming
your transmission on your machine’s display. To
print the report, press the COPY key a second
time. See the section on Reports for more informa-
tion.

To stop a transmission while it is in progress, follow
the instructions below.

1 Press the STOP key twice. The display shows

STOPPED.

2 If documents are stuck partway through the

document feeder, you may see a RELOAD
DOCUMENT message on the display. Press
the STOP key again. Your machine feeds the
document the rest of the way through the
document feeder.