OKI 4580 User Manual

Once you have programmed some One Touch
keys or Auto Dial numbers, you can use these
programmed locations to create groups. You can
then easily send the same fax to multiple locations.
This is useful if, for example, you need to send
weekly status updates to all the members of a team
working in separate locations.

• You can program up to ten groups (see

“Programming Groups” under Dial Directo-
ries).

• Each group can have up to 110 numbers.

To send a group fax, do the following:

1 Load your document.

2 Press the AUTO DIAL key. The display shows

AUTO DIAL NO.

3 Press the # key. The display shows GROUP

SETTING.

4 Press the number of the group you want to

send to on your numeric keypad.

5 Press START. The display shows ENTRY IS

OK?.

6 Press START.

To see a list of the groups and the locations within
each group, print a Telephone Directory. To do this:

1 Press SELECT FUNCTION.

2 Press the 6/REPORT PRINT One-Touch key.

3 Press 

NO

 repeatedly until PHONE DIREC-

TORY appears.

4 Press 

YES

.

As long as your machine is not set to the manual
receive [TEL] mode, your machine automatically
receives faxes. If your machine is set to the manual
receive [TEL] mode, follow the instructions below.

1 When the machine rings, press the HOOK/V.

REQUEST key.

2 Press the START key. MANUAL START

appears on the display.

3 After you receive the fax, a long beep tells you

that the transmission was successful.

If you have the optional handset installed:

1 When your telephone or facsimile machine

rings, pick up the telephone handset. If a
person is on the line, carry on your conversa-
tion.

2 If a remote fax machine is on the line, or if a

person wishes to fax you a document after a
conversation, press the START key.

3 When MANUAL START appears on the dis-

play, hang up the handset.

4 After you receive the fax, a long beep tells you

that the transmission was successful.