Xerox DocuShare Support & Software Installation Guide
Email
Xerox® DocuShare®
DocuShare Print and Email Setup and User Guide
6
11.
If the test passed, click Apply to save the configuration.
Email
Note:
The same SMTP server, port number, and username/password can be used for both
Print and Email feature configurations.
To configure the Email feature:
1.
Log in as an administrator and go to Admin Home.
2.
From the Administration Menu, select Services and Components l Email Feature
Configuration.
Configuration.
3.
In the Enable Email Feature field, select Yes.
4.
In the SMTP Server field, enter the address of the SMTP server used by the Email feature.
All site documents selected for emailing are sent to this SMTP mail server address.
5.
In the SMTP Server Port field, enter the port number used by DocuShare to communicate
with the SMTP mail server defined in the SMTP Server field.
with the SMTP mail server defined in the SMTP Server field.
The default port is 25, but this may not work in some installations. Refer to the SMTP mail
server configuration for a valid port number.
server configuration for a valid port number.
6.
In the Username field, enter the username of the account authorized to access the SMTP
server.
server.
7.
In the Password field, enter the password of the username account.
8.
In the Maximum Email Attachment Size field, enter the size limit, in kilobytes, allowed for
email attachments sent to the SMTP server. The limit applies when a user sends one large
attachment that is greater than the maximum size or several attachments with a total size
greater than the maximum size. When the size limit is exceeded, no attachments are sent.
email attachments sent to the SMTP server. The limit applies when a user sends one large
attachment that is greater than the maximum size or several attachments with a total size
greater than the maximum size. When the size limit is exceeded, no attachments are sent.
The default is a reasonable 25000 KB (25 MB). The maximum size should be slightly lower
than the limit set on your mail server. Then users will receive a message when they exceed
the limit.
than the limit set on your mail server. Then users will receive a message when they exceed
the limit.
9.
Click Test Connection to verify the connection to the SMTP server and to verify the
username/password combination for that server.
username/password combination for that server.
If the test passes, DocuShare displays a success message and sends you an email
confirmation. If the test fails, an error message appears. To correct this error, make sure you
entered a valid SMTP address, port number and username/password combination, and the
SMTP server is running and available.
confirmation. If the test fails, an error message appears. To correct this error, make sure you
entered a valid SMTP address, port number and username/password combination, and the
SMTP server is running and available.
10.
If the test passed, click Apply to save the configuration.