Xerox SmartSend Support & Software User Guide
Publishing Workflows
SMARTsend
Document Name
Document Name
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To refetch a PaperWare cover sheet:
1.
Navigate to the User Home Page and click View All Workflows.
2.
From the Workflow Name column in the Workflow Explorer, select the name of the workflow for
which you want to refetch the cover sheet.
which you want to refetch the cover sheet.
3.
From the list of Workflow Tasks, click View publications. A list of publications for the selected
workflow will be displayed. To sort the list by a column, click the column heading. A list of
publication tasks is displayed on the left. The tasks available will change based upon your rights to
the publication selected.
workflow will be displayed. To sort the list by a column, click the column heading. A list of
publication tasks is displayed on the left. The tasks available will change based upon your rights to
the publication selected.
4.
From the Name column in the Workflow Explorer, select the cover sheet that you want to refetch.
5.
From the list of Publication Tasks, click Refetch this cover sheet.
6.
A File Download window will be displayed, asking if you would like to open or save the file. You
may save the file so that you can access it later for printing or e-mailing. Click Save to save it. If
you click Open, be sure to print the file before closing the window.
may save the file so that you can access it later for printing or e-mailing. Click Save to save it. If
you click Open, be sure to print the file before closing the window.
Cover sheets may also be refetched by clicking the Refetch Form button on the Publication Details
page. See
page. See
Using a PaperWare Cover Sheet with Internet Fax
You can scan from an Internet Fax device using a PaperWare cover sheet which allows the use of any
Xerox or non-Xerox Internet Fax device with SMARTsend.
Xerox or non-Xerox Internet Fax device with SMARTsend.
To use a PaperWare cover sheet with Internet Fax
1.
Obtain the e-mail address of an Internet Fax device from your administrator.
2.
From Workflow Explorer, click Add New > Distribution Workflow.
3.
Define the Document Destinations, Document Name and Type, Document Attributes, and
Workflow Settings as needed. Click Next >> to proceed to each page.
Workflow Settings as needed. Click Next >> to proceed to each page.
4.
On the Save Workflow page, select the option to Publish PaperWare cover sheet from workflow.
Click Finish to proceed.
Click Finish to proceed.
5.
On the Publish PaperWare Cover Sheet page, scroll down to the Scan Settings section, and select
one of the Internet Fax options as the Scan Source. You must also select the Resolution setting
that is appropriate.
one of the Internet Fax options as the Scan Source. You must also select the Resolution setting
that is appropriate.
6.
Click the Create Cover Sheet button.
7.
Use the PaperWare cover sheet to perform the scan at the Internet Fax device. The document is
sent as an e-mail attachment.
sent as an e-mail attachment.
Note:
If you have defined attribute properties for the workflow, this functionality will be lost
at scan time; however, you can configure attribute properties as check boxes on your cover
sheet. This enables you to use attribute properties functionality at scan time.
sheet. This enables you to use attribute properties functionality at scan time.