Xerox SmartSend Support & Software User Guide
Publishing Workflows
SMARTsend
Document Name
95
Publication Settings
Publication Name
The name will appear at the top of the cover sheet and must be unique. The name also cannot be the
same name as a workflow (except for the workflow being published). The name must contain between
1 and 20 characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode characters 16-18
and 20-25, or separator characters.
same name as a workflow (except for the workflow being published). The name must contain between
1 and 20 characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode characters 16-18
and 20-25, or separator characters.
Some devices may not support names with more than 11 characters. If you enter a name containing
more than 11 characters and publish to a device that does not support names with more than 11
characters, an error message will be displayed when you click OK to publish the template.
more than 11 characters and publish to a device that does not support names with more than 11
characters, an error message will be displayed when you click OK to publish the template.
Cover Sheet Description
The description will appear directly below the publication name on the cover sheet.
Expires After Not Used For
This option automatically renders the cover sheet unusable if not used within a specified time period.
The PaperWare template will not be removed from the list of templates on the device, however. The
time period will be printed on the upper right corner of the cover sheet.
The PaperWare template will not be removed from the list of templates on the device, however. The
time period will be printed on the upper right corner of the cover sheet.
The workflows themselves will not be removed or lost, but the cover sheets will be unavailable for use
and will need to be created again if needed. If a cover sheet is used within the time period, then the
time for expiration is reset.
and will need to be created again if needed. If a cover sheet is used within the time period, then the
time for expiration is reset.
Example: If the published workflow is set to expire in one week and the cover sheet is used before
the week is over, the expiration date is reset to expire one week from the day of its last use.
the week is over, the expiration date is reset to expire one week from the day of its last use.
Destinations
All destinations added to the workflow will appear on the cover sheet. Select only those that you want
to appear pre-checked. To scan to a particular destination using the cover sheet, check the checkbox on
the cover sheet for the destination to which you want to send the output document.
to appear pre-checked. To scan to a particular destination using the cover sheet, check the checkbox on
the cover sheet for the destination to which you want to send the output document.
Note:
You may want to set this option so that the application automatically cleans up
publications when they are not used. Otherwise, administrators will need to manually clean
up publications in the application.
up publications in the application.