Xerox ColorQube 9201/9202/9203 User Guide

Introduction

ColorQube™ 9201/9202/9203
Workflow Scanning

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Introduction

is a standard feature 

that can be enabled. If enabled, it is 
selected by pressing the Services Home 
button, then the Workflow Scanning 
option.

 enables the creation of 

an electronic image file by scanning an 
original hard copy document. Use 
Workflow Scanning

 when both your device 

and your computer have access to the 
same specified filing location. The scanned 
file is placed in a network filing location known as a repository, as specified by the template selected on 
the device.

The standard Workflow Scanning option enables the electronic images to be stored and retrieved from 
a server or workstation on the network. Two further options are available:

•

 will store the image in the device memory and the user can retrieve the files using 

Internet Services. For further information, refer to 

•

 allows the user to send the files to a location on the network specified as their 

 destination. For further information, refer to 

 is setup by a System Administrator using Internet Services. Users can use Internet 

Services to create templates and folders once the relevant scanning function has been setup and 
enabled.

Most feature screens include these buttons to confirm or cancel your choices.

•

Undo resets the current screen to the values that were displayed when the screen was opened.

•

Cancel resets the screen and returns to the previous screen.

•

Save saves the selections made and returns to the previous screen.

•

Close closes the screen and returns to the previous screen.

Instructions for using the basic Workflow Scanning features are provided in the 

ColorQube™ 

9201/9202/9203 Quick Use Guide

. If Authentication or Accounting has been enabled on your device 

you may have to enter log in details to access the features, refer to 

Repositories

 are directories or filing locations set up on a server, where your scanned files are saved to 

and held. The Repositories are setup using Internet Services. Before you can use Workflow Scanning, 
your System Administrator must set up the repositories available to your device. Selecting a template 
identifies the repository / location your scanned job is filed to. Repositories are validated by Internet 
Services when defined by the System Administrator as a scanning destination. Up to 5 Repositories (1 
default and 4 additional) can be defined. After the Repositories are set up, they are available to you as 
choices when modifying templates.