Cisco Cisco WebEx Meeting Center WBS30 User Guide

Chapter 5: Scheduling a Meeting

136

Using meeting templates

If you meet with the same group of people and often schedule a meeting with the
same tracking codes, audio settings and other meeting options, you can save these
settings in a template. When you set up the first meeting, you can save your settings in
a template. Later, when it is time to schedule another meeting, you can select that
template from any page on the Quick Scheduler or Advanced Scheduler.

You have three ways to use an existing meeting template:



Use the template, without saving any changes to it

You can use the template as is or make changes to the settings without saving
these changes to the template itself. For details, see

Using an existing meeting

template for scheduling a meeting

(on page 136).



Make changes to the template settings and save the changes in the template

You can save these changes in the template, if you want to make permanent
changes to the template. For details, see

Using an existing meeting template and

overwriting the template settings

(on page 137).



Make changes to the template settings and save them in a new template

You can make changes to the template as you schedule your meeting. Then save
your changes in the template, if you want to make a permanent change to the
template.

For details, see

Using an existing meeting template and saving the changes in a

new template

(on page 138).

Using an existing template for scheduling

You can use the template without making changes to any details, or you can make
changes on any page in the scheduler.

On the navigation bar, expand Host a meeting to view a list of links.

Click Schedule a meeting.

The meeting scheduler appears.

Select the template you want to use in the Set options using template drop-down
list.

Look for the list on any title bar in the Quick Scheduler or Advanced Scheduler.