Cisco Cisco TelePresence Management Suite (TMS) Version 15
How Smart Scheduler Works
1.
When a domain user signs into Smart Scheduler and books a meeting, the request is passed to Cisco TMS.
2.
This communication goes through the Cisco TelePresence Management Suite Extension Booking API (Cisco
TMSBA).
TMSBA).
3.
The Cisco TMS user entered during installation of Cisco TMSPE is the service user for Smart Scheduler. This
user creates the booking in Cisco TMS on behalf of the Cisco TMSPE user.
If the Cisco TMSPE user does not already exist in Cisco TMS, it will be created at the same time as the
booking.
user creates the booking in Cisco TMS on behalf of the Cisco TMSPE user.
If the Cisco TMSPE user does not already exist in Cisco TMS, it will be created at the same time as the
booking.
4.
When the booking is complete, Cisco TMS sends an email confirmation to the user who booked the meeting.
The message containing meeting details including route, scheduled systems, WebEx information, and so on,
may then be forwarded to the other meeting participants.
The message containing meeting details including route, scheduled systems, WebEx information, and so on,
may then be forwarded to the other meeting participants.
Cisco TMS also sends email to the service user for Smart Scheduler when a booking is created or updated. For
more information on the service user and how to set it up not to receive email, see
more information on the service user and how to set it up not to receive email, see
Deploying Collaboration Meeting Rooms
What are Collaboration Meeting Rooms?
Collaboration Meeting Rooms (CMRs) are reserved virtual spaces that have a set video address. Users can call in to
that address at any time to start a meeting.
that address at any time to start a meeting.
Collaboration Meeting Rooms provide an easy way to connect using telepresence without knowing where other
participants are located; everyone dials into the same virtual room from their laptop, telepresence room, desktop
endpoint, or their phone.
participants are located; everyone dials into the same virtual room from their laptop, telepresence room, desktop
endpoint, or their phone.
Room Size and Quality
As with other meeting rooms, Collaboration Meeting Rooms can vary in capacity and available resources.
As an administrator, you will be able to determine:
■
the maximum number of participants available for the rooms
■
the video quality users can expect for their rooms
■
how long meetings in rooms may last
Users can view these properties when they access their Collaboration Meeting Room portal page. Room owners
decide on the video layout, and they can modify the name of the room, which appears as a banner that welcomes
participants when they call in to the room.
decide on the video layout, and they can modify the name of the room, which appears as a banner that welcomes
participants when they call in to the room.
PIN Protection
Access to rooms can be restricted by the use of PIN codes. The administrator determines whether a PIN is required
for host and/or guests, and the minimum number of digits.
for host and/or guests, and the minimum number of digits.
Note that changing the PIN requirements for CMRs after initial setup is likely to cause confusion for users. We
strongly recommend that you notify users when making changes of this nature.
strongly recommend that you notify users when making changes of this nature.
.
How Collaboration Meeting Rooms Are Created
Creating Collaboration Meeting Rooms requires a deployment of TelePresence Conductor with Unified CM or Cisco
VCS, configured with one or more bridge pools and Service Preferences.
VCS, configured with one or more bridge pools and Service Preferences.
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Cisco TelePresence Management Suite Provisioning Extension with Cisco Unified CM Deployment Guide