Cisco Cisco TelePresence Management Suite (TMS) Version 15 Maintenance Manual
4.
In the
Participants
tab, click Add Participants to display the Add Participants popup window (ensure you have
allowed popup windows in your internet browser):
—
Click the tabs to list participants by type. If you have used scheduling before, the default tab is
Last Used
with quick access to the systems you have used recently.
—
Participant availability is displayed based on existing scheduled and ad hoc meetings. The colored
vertical lines represent your current requested time for the scheduled meeting.
vertical lines represent your current requested time for the scheduled meeting.
—
Hover over any system or the blocks in the planner view with the mouse for additional detail about the
system or scheduled meeting.
system or scheduled meeting.
—
Add participants to the meeting by selecting their checkbox and clicking the > button. Adding an MCU is
optional as Cisco TMS will handle this for you automatically.
optional as Cisco TMS will handle this for you automatically.
—
Use the
External
tab to add systems not managed by Cisco TMS:
•
For dial-out participants, enter their contact information, and Cisco TMS will automatically connect
them to the conference at the scheduled time.
them to the conference at the scheduled time.
•
For dial-in participants, Cisco TMS will reserve the capacity needed and provide you with precise
dial-in information to forward to the participant.
dial-in information to forward to the participant.
5.
Click OK when all participants have been added.
You will be returned to the conference page, with the participant section of the page now showing your
selected participants, and some additional tabs. These additional tabs allow advanced scheduling tasks such
as altering routing, or setting specific MCU or TelePresence Conductor conference settings for the conference.
selected participants, and some additional tabs. These additional tabs allow advanced scheduling tasks such
as altering routing, or setting specific MCU or TelePresence Conductor conference settings for the conference.
6.
Optionally, use the Video Conference Master drop-down list to determine which system should drive the
conference. See
conference. See
7.
Click Save Conference.
When the conference is saved, Cisco TMS will calculate the routing to determine the best way to connect your
selected participants:
selected participants:
—
If Cisco TMS is able to complete the request, you will see the
Confirmation
page, which shows the
conference details. These include the list showing how each participant is scheduled to connect, and, if
appropriate, the exact dial string the participants must dial.
appropriate, the exact dial string the participants must dial.
You will also receive an email confirmation with an ICS attachment that can be saved to an Outlook (or
compatible) calendar.
compatible) calendar.
—
If Cisco TMS is unable to complete the booking request, you will be returned to the
New Conference
page. An error message states why it was not possible to save the meeting.
Edit the conference settings to try to resolve the issue and save the conference again.
Caution:
If you have used Cisco TMS to schedule a conference which will be hosted on an MCU, you must use
Cisco TMS to manage the conference. Never make changes to this conference directly on the MCU. This includes
changes to layout, and moving participants from one conference to another.
changes to layout, and moving participants from one conference to another.
Booking a Conference with Remote Systems
Some limitations apply when booking conferences that involve endpoints behind a firewall:
139
Cisco TelePresence Management Suite Administrator Guide
Booking