Cisco Cisco TelePresence Management Suite (TMS) Version 15 Maintenance Manual
Booking a conference
There are several ways to schedule a conference in Cisco TMS.
Booking > New Conference
provides
advanced setup options for a conference during booking. This page is used in the procedure described below.
Booking > List Conferences >
New Conference also links to the
Booking > New Conference
page.
Other booking options:
n
The Smart Scheduler is a light-weight scheduler aimed at a general audience. For more information see the
n
Booking > Ad Hoc Booking
allows booking of scheduled conferences for the systems displayed, either
as Reservation Only or Automatic Call Launch conferences.
n
Monitoring > Conference Control Center >
New Conference button displays a New Conference pop
up window from which you can create a conference, adding participants once the conference has been
created.
created.
To add systems not managed by Cisco TMS to conferences, there are two options:
1.
Booking > New Conference > Add Participant
button
> External
tab. This option is intended for
systems that cannot be booked directly from Cisco TMS, such as provisioned devices. Do not add
infrastructure systems as external participants.
infrastructure systems as external participants.
2. Create a Participant Template, (
Booking > Participant Template
) and add that as a representation of a
participant during the booking. This option was originally intended for the MPS but can be used to add a
non-managed system/participant to Cisco TMS or to define more complex or different settings to a
participant that the ordinary bookings allow.
non-managed system/participant to Cisco TMS or to define more complex or different settings to a
participant that the ordinary bookings allow.
To book a conference from
Booking > New Conference
:
1. Enter the basic settings:
a. Edit the conference title, which will help administrators and users to identify the conference in all Cisco
TMS interfaces, and in email notifications.
b. Set the start time, and the duration or end time.
c. Click Recurrence Settings to create a series of meetings that are tied together, such as a weekly or
c. Click Recurrence Settings to create a series of meetings that are tied together, such as a weekly or
daily meeting.
d. Check Externally Hosted if you already have a video address for the meeting generated outside of
Cisco TMS. This limits the available options for booking and monitoring.
e. Check the Include WebEx Conference to add a WebEx meeting and participants to your
TelePresence conference. Create a WebEx Meeting Password that WebEx participants must use to
access the conference.
access the conference.
Cisco TelePresence Management Suite Administrator Guide (14.6)
Page 165 of 344
Booking
Booking a conference