Xerox WorkCentre 5865/5875/5890 Guia Do Administrador
Scanning
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WorkCentre 5845/5855/5865/5875/5890 Multifunction Printer
System Administrator Guide
Configuring a Template to Create a Password-Protected PDF
You can edit a template to create an encrypted PDF file, and require users to protect the scanned PDF
file with a password. When a user selects the scan template at the control panel, the printer prompts the
user to create a password, or accept a default password. The password is required to open the PDF file.
1. Edit the Default Template on the Default Template page, or create a template on the Scan tab.
2. Add file destinations and edit settings as needed.
3. Under Document Management Fields, click
1. Edit the Default Template on the Default Template page, or create a template on the Scan tab.
2. Add file destinations and edit settings as needed.
3. Under Document Management Fields, click
Add.
4. Next to Field Name, type
xrx_pdf_pswd.
5. Next to User Editable, select
Not Editable to set the password, or select Editable to allow users to
create a password.
6. If you selected Not Editable, type the password in the Default Value field.
7. If you selected Editable, do the following, if necessary:
7. If you selected Editable, do the following, if necessary:
a. Type a password in the Default Value field to suggest a default password.
b. Type text in the Field Label field to prompt users to enter a password. For example, type
b. Type text in the Field Label field to prompt users to enter a password. For example, type
Please
type a password to protect your PDF file.
c. Select
Require User Input to require users to provide a password.
d. Select
Mask User Input to hide characters that a user types at the control panel. If you do not
select this option, the printer saves the password in the Job Log. To disable the Job Log, see
below.
e. If you do not want the PDF password to appear in the Job Log, which can compromise security,
ensure that the
Record User Input to Job Log check box is cleared.
8. Click
Apply.
9. Under Filing options, click
Edit.
10. Next to File Format, select
PDF.
Note:
Do not select PDF/A. If you select PDF/A, a password-protected PDF is not created.
11. Click
Apply.
12. If you allowed users to create a password, but did not select Mask User Input, disable the Job Log.
Under Report Options, click
Edit, then next to the Job Log, clear the Enabled check box.
13. Click
Apply.
Configuring Workflow Scanning General Settings
1. In CentreWare Internet Services, click
Properties > Services.
2. Click
Workflow Scanning > General.
3. Under Confirmation Sheet, select when you want a confirmation sheet to print.
4. A template pool repository can store templates on the network and update the printer list of
4. A template pool repository can store templates on the network and update the printer list of
available templates. You can type the time you want this update to happen in the Refresh Start
Time field. To update the template list now, click
Refresh Template List Now.
5. If you are using a template pool repository, the printer must access the repository to access the
network templates. Under Login Source, select
None to allow the printer to access the repository
without authenticating, or select one of the following:
−
−
Authenticated User: The printer uses the user name and password of the authenticated user
to access the server.