Brother MFC-6490CW User Manuals

Table of Contents

• Using the documentation

  2
• Symbols and conventions used in the documentation

  2
• Accessing the Software User’s Guide and Network User’s Guide

  2
• Viewing Documentation

  2
• Accessing Brother Support (For Windows®)

  5
• MFC-6490CW Control panel overview

  6
• Control panel overview

  6
• Hook key

  6
• Scan

  6
• LCD screen

  8
• Basic Operations

  8
• Loading paper and other print media

  9
• Loading paper in paper tray #1

  9
• Loading paper in paper tray #2 (MFC-6490CW only)

  12
• Loading envelopes and post cards

  15
• Removing small printouts from the machine

  16
• on small paper

  16
• Printable area

  17
• printable area

  17
• printable area

  17
• Acceptable paper and other print media

  18
• Recommended print media

  18
• Handling and using print media

  19
• Choosing the right print media

  20
• capacity

  21
• Loading documents

  22
• Using the ADF

  22
• size of document

  22
• Using the scanner glass

  23
• using scanner glass

  23
• Scannable area

  24
• Scannable area

  24
• On/Off key

  25
• Turning the machine off

  25
• Turning the machine on

  25
• Power Off setting

  25
• On/Off key

  25
• On/Off setting

  25
• Mode Timer

  26
• Paper settings

  26
• Paper Size and Type (MFC-5890CN and MFC-5895CW)

  26
• Paper Size and Type (MFC-6490CW only)

  27
• size

  27
• Tray use in Copy mode (MFC-6490CW only)

  28
• Tray use in Fax mode (MFC-6490CW only)

  28
• tray use

  28
• tray use

  28
• Secure Paper Feed mode for Ledger size Short Grain Paper

  29
• Volume Settings

  29
• Ring Volume

  29
• Beeper Volume

  30
• Speaker Volume

  30
• beeper

  30
• speaker

  30
• Automatic Daylight Savings Time

  31
• Sleep Mode

  31
• Sleep time

  31
• LCD screen

  32
• LCD Contrast

  32
• Setting the backlight brightness

  32
• Setting the Dim Timer for the backlight

  32
• Setting the Wallpaper

  32
• Contrast

  32
• Dim Timer

  32
• Secure Function Lock

  33
• Setting and changing the Administrator Password

  33
• Function Lock

  33
• administrator password

  33
• Setting up and changing the Public user

  34
• Public user

  34
• Setting up and changing restricted users

  35
• Restricted users

  35
• restricted users

  35
• Turning Secure Function Lock on/off

  36
• Switching users

  37
• Changing to the Public mode

  37
• Reset all users

  37
• Entering Fax mode

  40
• Faxing from the ADF

  40
• enter Fax mode

  40
• from ADF

  40
• Fax

  40
• Faxing from the scanner glass

  41
• Setting scanner glass size for faxing (MFC-5890CN and MFC-5895CW)

  41
• from scanner glass

  41
• Setting scanner glass size for faxing (MFC-6490CW only)

  42
• Color fax transmission

  42
• How to preview an outgoing fax

  42
• Canceling a fax in progress

  42
• color fax

  42
• Broadcasting (Black & White only)

  43
• Canceling a Broadcast in progress

  43
• Broadcasting

  43
• Groups

  43
• Broadcasting

  43
• Broadcasting

  43
• using Groups

  43
• Additional sending operations

  44
• Sending faxes using multiple settings

  44
• Contrast

  44
• contrast

  44
• Changing fax resolution

  45
• Dual access (Black & White only)

  45
• Real time transmission

  45
• Dual Access

  45
• from memory (Dual Access)

  45
• Real Time Transmission

  45
• Resolution

  45
• Overseas Mode

  46
• Delayed Faxing (Black & White only)

  46
• Delayed Batch Transmission (Black & White only)

  46
• Checking and canceling waiting jobs

  46
• jobs awaiting redial

  46
• canceling from memory

  46
• delayed batch transmission

  46
• delayed fax

  46
• overseas

  46
• Setting your changes as the new default

  47
• Restoring all settings to the factory settings

  47
• Sending a fax manually

  47
• Sending a fax at the end of a conversation

  47
• at end of conversation

  47
• manual

  47
• return to factory setting

  47
• set new default

  47
• transmission

  47
• Out of Memory message

  48
• Receive modes

  49
• Choose the correct Receive Mode

  49
• receiving

  49
• receive

  49
• Fax Only

  49
• receive mode

  49
• Using receive modes

  51
• Fax only

  51
• Fax/Tel

  51
• Manual

  51
• External TAD

  51
• Receive mode settings

  52
• Ring Delay

  52
• F/T Ring Time (Fax/Tel mode only)

  52
• F/T Ring Time, setting

  52
• Ring Delay, setting

  52
• Ring Delay

  52
• Ring Delay, setting

  52
• Easy Receive

  53
• Additional receiving operations

  53
• Printing a reduced incoming fax

  53
• Easy Receive

  53
• Easy Receive

  53
• Easy Receive

  53
• reducing to fit on paper

  53
• Setting the Receiving Priority

  54
• Receiving a fax at the end of a conversation

  55
• Printing a fax from the memory

  55
• Receiving faxes into memory when the paper tray is empty

  55
• into the memory

  55
• out of paper reception

  55
• printing from memory

  55
• fax from memory

  55
• Memory Receive (Black & White only)

  56
• Fax Forwarding

  56
• Paging

  57
• Paging

  57
• Paging

  57
• Fax Storage

  58
• PC Fax Receive

  58
• into PC

  58
• Fax Storage

  58
• Changing the destination PC

  59
• Turning off Memory Receive Operations

  60
• Changing Memory Receive Operations

  60
• Fax Preview (Black & White only)

  61
• How to preview a received fax

  61
• Changing the settings to turn off fax preview

  63
• Remote Retrieval

  63
• Setting a Remote Access Code

  63
• Remote Retrieval

  63
• Using your Remote Access Code

  64
• Remote Fax commands

  65
• Fax Forwarding

  65
• Fax Forwarding

  65
• commands

  65
• Retrieving fax messages

  66
• Changing your Fax Forwarding number

  66
• getting your faxes

  66
• Voice operations

  67
• Tone or Pulse (Canada only)

  67
• Fax/Tel mode when the power key is on

  67
• Fax/Tel mode when the power key is off

  67
• Telephone services

  68
• Voice Mail

  68
• Voice Mail

  68
• Distinctive Ring

  69
• Custom Ringing

  69
• Data Ident-A-Call

  69
• Distinctive Ring

  69
• Ident-A-Call

  69
• Ident-A-Ring

  69
• Personalized Ring

  69
• Ringing

  69
• Smart Ring

  69
• Teen Ring

  69
• RingMaster

  69
• setting ring pattern

  70
• Caller ID

  71
• Caller ID

  71
• Out of Area (Caller ID)

  71
• Connecting an external TAD (telephone answering device)

  72
• Answering machine (TAD)

  72
• setting up your area code

  72
• Connections

  73
• connecting

  73
• connections

  73
• Recording outgoing message (OGM) on an external TAD

  74
• Special line considerations

  74
• Convert to RJ11 jack triplex adapter

  74
• recording OGM

  74
• roll over lines

  74
• two-line telephone system

  74
• Two-line telephone system

  74
• TAD

  75
• with two-line jack

  75
• Multi-line connections (PBX)

  76
• External and extension telephones

  76
• Connecting an external or extension telephone

  76
• External telephone, connecting

  76
• Multi-line connections (PBX)

  76
• External telephone

  76
• multi-line (PBX)

  76
• Using external and extension telephones

  77
• Using a Non-Brother cordless external telephone

  77
• Using remote codes

  77
• from extension telephone

  77
• from external telephone

  77
• Extension telephone, using

  77
• answering at extension telephones

  77
• Fax Receive Code

  77
• Telephone Answer Code

  77
• How to Dial

  79
• Manual dialing

  79
• One Touch Dialing

  79
• Speed Dialing

  79
• manual

  79
• One Touch

  79
• Speed Dial

  79
• dialing

  79
• using

  79
• dialing

  79
• Search

  80
• Fax Redial

  80
• Search

  80
• Redial/Pause

  80
• Outgoing Call

  81
• Caller ID history

  81
• Caller ID history

  81
• Caller ID history

  81
• Outgoing Call

  81
• Storing numbers

  82
• Storing a pause

  82
• Storing One Touch Dial numbers

  82
• a pause

  82
• setting up

  82
• Quick Dial

  82
• custom scan profile

  82
• setting up

  82
• Storing Speed Dial numbers

  83
• setting up by 2-digit location

  83
• storing

  83
• Changing One Touch or Speed Dial names or numbers

  85
• Setting up groups for broadcasting

  86
• Groups for Broadcasting

  86
• Dialing Access codes and credit card numbers

  88
• Access codes, storing and dialing

  88
• numbers

  88
• numbers

  88
• Fax reports

  89
• Transmission Verification Report

  89
• Reports

  89
• Fax Journal (activity report)

  90
• Reports

  90
• How to print a report

  90
• report

  90
• Journal Period

  90
• Polling overview

  91
• Polling receive

  91
• Setup to receive polling

  91
• Sequential polling (Black & White only)

  91
• Polled transmit (Black & White only)

  92
• Set up for polled transmit

  92
• How to copy

  94
• Entering Copy mode

  94
• Making a single copy

  94
• Making multiple copies

  94
• Stop copying

  94
• enter Copy mode

  94
• multiple

  94
• single

  94
• Copy

  94
• Copy settings

  95
• Changing copy quality

  95
• Enlarging or reducing the image copied

  95
• enlarge/reduce

  95
• quality

  95
• copies

  95
• Making N in 1 copies or a poster (Page Layout)

  96
• page layout (N in 1)

  96
• Sorting copies using the ADF

  98
• Adjusting Brightness and Contrast

  98
• brightness

  98
• sort (ADF only)

  98
• Paper Options

  99
• contrast

  99
• paper size

  99
• paper type

  99
• Tray Select key

  99
• Skew Adjustment (MFC-6490CW only)

  100
• Book Copy

  100
• book

  100
• Watermark Copy

  101
• watermark

  101
• using a media card

  101
• using a template

  101
• Setting your changes as the new default

  102
• Restoring all settings to the factory settings

  102
• return to factory settings

  102
• set new default

  102
• using a paper document

  102
• ‘Out of Memory’ message

  103
• out of memory

  103
• while scanning a document

  103
• PhotoCapture Center™ Operations

  106
• Printing from a memory card or USB Flash memory drive without a PC

  106
• Scanning to a memory card or USB Flash memory drive without a PC

  106
• Using PhotoCapture Center™ from your computer

  106
• Using a memory card or USB Flash memory drive

  106
• CompactFlash®

  106
• Memory Stick™

  106
• SD

  106
• SDHC

  106
• Memory cards or a USB Flash memory drive folder structure

  107
• Getting started

  108
• Entering PhotoCapture mode

  109
• Print Images

  109
• View Photo(s)

  109
• Print Index (Thumbnails)

  110
• index

  110
• Printing Photos

  111
• Enhance Photos

  111
• Auto Correct

  111
• photos

  111
• Enhance Scenery

  112
• Enhance Skin-Tone

  112
• Monochrome

  113
• Remove Red-Eye

  113
• Search by Date

  114
• Sepia

  114
• Print All Photos

  115
• Slide Show

  115
• all photos

  115
• Slide-Show

  115
• Trimming

  116
• DPOF printing

  116
• Trimming

  116
• PhotoCapture Center™ print settings

  117
• Print Quality

  118
• Paper options

  118
• Paper type & size

  118
• Adjusting Brightness, Contrast and Color

  119
• Brightness

  119
• Contrast

  119
• Cropping

  120
• Borderless printing

  120
• Print Date

  120
• Setting your changes as the new default

  121
• Restoring all settings to the factory settings

  121
• Scan to a memory card or USB Flash memory drive

  121
• Entering Scan mode

  121
• Return to factory setting

  121
• Set new default

  121
• Scan to USB flash memory

  121
• How to scan to a memory card or USB Flash memory drive

  122
• Glass Scan Size (MFC-6490CW only)

  123
• How to change the file name

  123
• How to set a new default

  123
• How to reset to the factory settings

  123
• Understanding the Error Messages

  124
• Printing photos directly from a PictBridge camera

  125
• PictBridge requirements

  125
• Setting your digital camera

  125
• Printing Images

  126
• DPOF printing

  126
• DPOF Printing

  126
• Printing photos directly from a digital camera (without PictBridge)

  127
• Printing Images

  127
• from a non-PictBridge camera

  127
• Understanding the Error Messages

  128
• Choosing a location

  132
• To use the machine safely

  133
• Important safety instructions

  138
• models sold and used in the United States only.)

  139
• FCC notices

  139
• Declaration of Conformity (USA only)

  141
• Industry Canada Compliance Statement (Canada only)

  142
• LAN connection

  142
• International ENERGY STAR® Compliance Statement

  142
• Legal limitations for copying

  143
• Trademarks

  144
• Troubleshooting

  145
• If you are having difficulty with your machine

  145
• Troubleshooting

  145
• printing

  145
• difficulties

  148
• phone line or connections

  148
• printing received faxes

  148
• receiving faxes

  148
• line

  149
• incoming calls

  149
• copying

  150
• scanning

  150
• software

  150
• Network

  151
• PhotoCapture Center™

  151
• Dial Tone

  152
• Telephone line interference

  152
• telephone line interference

  152
• telephone line interference

  152
• interference

  152
• Error and Maintenance messages

  153
• Error messages on LCD

  153
• B&W Print Only

  153
• error messages on LCD

  153
• Cannot Print

  154
• No Paper Fed

  156
• Unable to Clean

  157
• Error animation

  159
• Transferring your faxes or Fax Journal report

  159
• Document jam

  161
• document

  161
• document jam

  161
• Printer jam or paper jam (MFC-5890CN and MFC-5895CW)

  162
• Printer jam or paper jam (MFC-6490CW only)

  164
• Routine maintenance

  167
• Replacing the ink cartridges

  167
• replacing ink cartridges

  167
• replacing

  167
• Cleaning the outside of the machine

  169
• Cleaning the scanner

  170
• Cleaning the machine printer platen

  171
• Cleaning the paper pick-up roller

  171
• paper pick-up roller

  171
• printer platen

  171
• Cleaning the print head

  172
• Checking the print quality

  173
• checking quality

  173
• Checking the print alignment

  174
• Checking the ink volume

  174
• Machine Information

  174
• Checking the serial number

  174
• checking alignment

  174
• checking ink volume

  174
• Packing and shipping the machine

  175
• Packing the machine

  175
• Shipping the machine

  175
• On-screen programming

  178
• Menu table

  178
• Memory storage

  178
• Mode and menu keys

  178
• LCD messages

  178
• using Mode and menu keys

  178
• Menu Table

  178
• Programming your machine

  178
• Power failure

  178
• Menu table

  179
• Entering Text

  204
• Text, entering

  204
• special characters

  204
• General

  205
• Print media

  208
• Fax

  209
• fax

  209
• Copy

  210
• PhotoCapture Center™

  211
• PictBridge

  212
• Scanner

  213
• scan

  213
• Printer

  214
• drivers

  214
• resolution

  214
• specifications

  214
• print

  214
• Interfaces

  215
• Computer requirements (MFC-5890CN and MFC-6490CW)

  216
• Computer requirements (MFC-5895CW)

  217
• Consumable items

  218
• Consumable items

  218
• Innobella™

  218
• Network (LAN)

  219