Xerox SmartSend Support & Software Installation Guide

4-12

Site Configuration

A variety of icons are used on the Manage Xerox Devices page to indicate status and provide links to 
additional device configuration pages. The icons are described in the following table:  

Available Devices—this icon appears next to Xerox devices that SMARTsend has 
discovered via SNMP Broadcast, as well as any devices that have been added to the list by 
typing the device Host Name or IP Address. These devices are ready to be configured for 
use with SMARTsend.

Configured Devices—these icons appear next to Xerox devices that are currently 
configured to work with SMARTsend. When the icon includes a lock symbol, it indicates 
that the device supports authentication. When the icon includes the tools symbol, it 
indicates that the device was configured manually. Configuration and status information 
may be displayed in the list of Xerox Multifunction Devices, and each device can be 
reconfigured as needed. You can determine if a device is currently configured properly by 
selecting the check box for a device, then clicking the Test Configuration button located 
beneath the list.

Unavailable Devices—this icon appears next to devices that have previously been 
configured for use with SMARTsend, but have become unavailable for use due to a device 
configuration problem. These devices will not function with SMARTsend unless their 
configuration is repaired or the device is manually reconfigured to work with SMARTsend. 
See Device Communication and Configuration Issues on page 7-6 for more information.

Device Properties—click this icon to open the Edit Xerox Device Properties page, which 
enables you to view and edit the device configuration settings. See Edit Xerox Device 
Properties on page 4-22 for additional information.

Configure—click this icon when you have selected a Xerox device that you want to 
configure for use with SMARTsend. If the configuration fails, the status will be updated and 
troubleshooting information will be displayed in the Error Message column.

Test Configuration—click this icon to determine if a Xerox device is properly configured 
for use with SMARTsend. The test will check the device configuration settings that are 
utilized by SMARTsend, and the test results for each device will be displayed in a separate 
window. See Test Device Configuration on page 7-7 for additional information.

Repair—click the Repair icon to correct configuration problems with a device that is no 
longer functioning properly with SMARTsend. SMARTsend will attempt to reconfigure the 
required settings, and will update the status accordingly. See Repairing a Device 
Configuration on page 5-7 for additional information.

Delete—click the Delete icon when you want to remove a Xerox device from the list on the 
Manage Xerox Devices page. 

NOTE: When you delete a configured device, the published scan templates associated with 
the device will be deleted. Workflows associated with the publications will not be deleted.

Error Message/Troubleshooting Information—when SMARTsend detects a device 
configuration issue, additional information will be displayed in the Error Message column. 
If more detailed diagnostic and troubleshooting information is available, you can click the 
icon to investigate the problem and take corrective action.